Scarecrow Festival 2019 signup sheet

Volunteer sign-up for Stevensville's 2019 Scarecrow Festival

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What and when
Open
 
Supplies prep: fold ballot boxes, affix labels, package tickets, etc.
Wed, 10/2, 9:30-11:30 am, or 2-4 pm
Dawn, Gretchen,
FULL
Pick up banners from sponsors and take to SMSA office
Wed-Thu, 10/2-3
Sharon, Kimber,
FULL
Bake 4 doz cookies for cookie tent
Wed-Fri, 10/4, deliver by Noon Fri
Paul, loey, Maureen, Victoria,
FULL
Supplies prep: fold ballot boxes, affix labels, package tickets, etc.
Thu, 10/3, 9:30-11:30 am
Gretchen, Lauree,
FULL
Set up posts, stakes, lights, extension cords
Thu, 10/3, by Noon
Dan, Sharon,
2
2
Assist with directing entries to correct spots, answer q's
Thu, 10/3, by noon
Lorraine,
FULL
Assist with directing entries to correct spots, answer q's
Thu, 10/3, 12-7pm
Gretchen, Paul, Lorraine,
FULL
Assist with directing entries to correct spots, answer q's
Fri, 10/4, 9:00 am-Noon
Lorraine, Lorraine, Kim,
FULL
Set up EVENT TODAY banners on US93
Fri, 10/4, morning
Bob,
FULL
Set up signs for Scarecrow Festival, parking, food and drink, etc.
Fri, 10/4, morning
Gretchen, Janet,
FULL
Set up straw maze
Fri, 10/4, 3:00-4:00 pm
Warren, Gretchen, Kimber, Rod,
4
4
Set up Living Statue platforms
Fri, 10/4, 3:00-4:00 pm
Gretchen, Janet,
2
2
Assist with directing entries to correct spots, answer q's
Fri, 10/4, Noon-4:00 pm
Lorraine, Gretchen, loey,
FULL
Set up cookie and ticket tents
Fri, 10/4, 3:00-5:00 pm
Renee, Warren, Janet, Lauree,
FULL
Living Statues setup
Fri, 10/4, 3:00-5:00 pm
5
5
Hand out tickets (3 locations)
Fri, 10/4, 4:00-6:00 pm
Maureen, Tonu, Sharon, Debbie,
4
4
Air traffic control (overall coordination/trouble-shooting)
Fri, 10/4, 4:00-9:00 pm
Lorraine,
FULL
Do hourly counts of people on bike path, downtown
Fri, 10/4, 4:00-9:00 pm
Dan, Margaret,
FULL
Sell t-shirts in SMSA office
Fri, 10/4, 4:00-9:00 pm
Kim,
FULL
Sell cookies, drinks, t-shirts in Vets Park (rotating turns and breaks)
Fri, 10/4, 5:00-9:00 pm
Renee, Janet, Lauree, Lisa, Loey,
1
1
Hand out tickets (3 locations)
Fri, 10/4, 6:00-8:30 pm
Loey, Lauree,
6
6
Take down cookie and ticket tents
Fri, 10/4, 9-10pm
Warren, Janet, Lauree,
FULL
Take down Living Statues
Fri, 10/4, 9-10pm
Gretchen,
3
3
Collect ballot boxes, put in numbered ziplocks
Fri, 10/4, 9-10pm
Renee, Gretchen, Mark, Renee,
FULL
Set up ticket tent, t-shirts, cookies etc. (if any left)
Sat, 10/5, 9-10am
Sharon, Loey,
FULL
Air traffic control (overall coordination/trouble-shooting)
Sat, 10/5, 9am-5pm
Lorraine,
FULL
Hand out tickets (3 locations)
Sat, 10/5, 10am-12:30pm
Renee, loey, Cheryl,
3
3
Sell t-shirts (SMSA office, ticket tent), count votes from Fri
Sat, 10/5, 10am-12:30pm
Dede, Jenny,
FULL
Meet Pioneer Carriage with sponsor banners, affix banners to trolley
Sat, 10/5, 10:30 am (at St. Mary's Mission)
1
1
Take donation box to bouncy house
Sat, 10/5, 11am
Gretchen,
FULL
Do hourly counts of people on bike path, downtown
Sat, 10/5, 10am-3pm
2
2
Hand out tickets (3 locations)
Sat, 10/5, 12:30-2:30pm
Sharon, MaryAnn, Loey,
3
3
Sell t-shirts (SMSA office, ticket tent), count votes from Fri
Sat, 10/5, 10:00 am-4:30 pm
Kim,
1
1
Take down ticket tent
Sat, 10/5, 3-4pm
Loey, Kimber,
FULL
Collect ballot boxes, put tickets in numbered ziplocks
Sat, 10/5, 3:00-3:30 pm
loey, Gretchen, MaryAnn,
1
1
Tally final vote counts, determine winners, take awards to Brewfest tent
Sat, 10/5, 3:30-4:45 pm
loey, Gretchen,
2
2
Announce Scarecrow Contest winners, give out awards
Sat, 10/5, 5:00-5:15 pm
Lorraine, Gretchen,
FULL
Remove straw maze, sweep street
Sun, 10/6, time TBD
Gretchen, Mountain, MountainButterfly2, Lorraine,
4
4
Pick up parking and sandwich board signs, return to SMSA office
Sun, 10/6, time TBD
2
2
Return signs and supplies to SMSA storage unit
Sun, 10/6, time TBD
2
2
News release, eNews, Facebook post with photos of award winners
Mon, 10/7, 9-10 am
Brandon, Lorraine,
FULL
Return banners to sponsors
Tue, 10/8, time TBD
2
2
Remove lights, cords, stakes, posts, signs
Sun, 10/13, time TBD
Gretchen,
3
3
Inventory t-shirts, package and return to storage unit
Fri, 10/18, time TBD
2
2
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