Rutland Whoopie Pie Festival 2025 signup sheet

Deactivated

This signup sheet is not accepting new volunteers.
Please contact the event coordinator for further details.

Event takes place on Saturday, September 13, 2025, 12 pm - 4 pm

WHOOPIE PIE FESTIVAL VOLUNTEER OPPORTUNITIES
Help setting up tents, tables, chairs and banners plus placing trash/recycling bins around event site
Transport support: Be able to drive and pick up water at Hannaford and deliver to event site
Volunteer Tent: Looking for organized folks to check-in, give instructions and directions to volunteers
Vendor Check-in: Looking for organized folks to give directions and support vendors.
Whoopie Pie Baker Contest Support: Looking for assistance in collecting whoopie pies for contest, cutting and serving to judges
Whoopie Pie Eating Contest Support: Looking for assistance in setting up a few tables & Chairs, collecting whoopie pies from office nearby, serving to participants, cleaning up and table/chair take down.
Whoopie Pie Mascot Position: Need 1-2 people who like to "ham it up"
Tents, tables, chairs, banners take down and Clean Up: Looking for folks that want to help Center St & Merchants Row. look great after the event.

GREEN STREET VOLUNTEER OPPORTUNITIES
Help with tent set up
Come Alive Outside Booth Support - looking for folks who can hand out information and sell merchandise
Green Street Support: Check in with vendors, hand out water, activity support and be available for whatever comes your way!
Green Street Clean Up: Looking for folks not allergic to grass to help roll up the sod

Show volunteers

What and when
Open
 
Whoopie Pie Tent, Table & Chairs set up; Hang banners, Set out Trash Cans, Roll out handwashing stations
7:00 am - 9:00 am
Show 10 names Chrispin W., Aaron E., Rachel L., Lori J., Jacob J., Asher S., Tina D., Priscilla D., Michelle L., Sarah B.,
FULL
Whoopie Pie Water Pick up: Pick up water at Hannaford and deliver to festival
9:00 am - 10:00 am
Ceil H., Sheamus F.,
FULL
Ticket Sale Table - Handle cash payments for sample tickets
11:30 am - 2:00 pm
Anna G., Mary C.,
FULL
Ticket Sale Table - Handle cash payments for sample tickets
2:00 pm - 4:00 pm
Hannah K., Kelly L.,
FULL
Whoopie Pie Volunteer Tent: Hand out T-shirts, distribute water
9:30 am - 12:00 pm
Ceil H., Brad H.,
FULL
Whoopie Pie Volunteer Tent: Hand out T-shirts, distribute water
12:00 pm - 2:00 pm
Gina G., Jay F.,
FULL
Whoopie Pie Volunteer Tent: Hand out T-shirts, distribute water
2:00 pm - 4:00 pm
David W., Heather B.,
FULL
Whoopie Pie OTHER Vendor Check in Tent (Merchants Row): Check in vendors, distribute water
10:00 am - 12:00 pm
Sheamus F.,
1
1
Whoopie Pie BAKER Vendor Check in Tent (Center Street): Check in vendors, distribute water
10:00 am - 12 pm
Donna M., Jennifer T.,
FULL
Whoopie Pie Vendor Check in Tent (All Vendors): Check in vendors, distribute water
2:00 pm - 3:30 pm
Kathryn M.,
FULL
Whoopie Pie Judging Contest Support: Collect whoopie pie samples, bring to Streetside Conference Center & cut into 5 pieces each
11:30 am - 1:00 pm
Jack C., Stacey Z., Asher R.,
FULL
Whoopie Pie Judging Contest Support: Serve whoopie pie samples to judges
1:00 pm - 2:30 pm
Gabriella F., Terry P.,
FULL
Whoopie Pie Eating Contest Support: Set up stage area, collect whoopie pies from nearby office and bring to stage, serve to participants and clean up
1:00 pm - 3:00 pm
Gert M., Elizabeth O., Gerri E., Gerri E.,
FULL
Whoopie Pie Costume Person: wear WPF costume, mingle, take photos
12:00 pm - 2:00 pm
Jim M.,
FULL
Whoopie Pie Costume Person: wear WPF costume, mingle, take photos
2:00 pm - 4:00 pm
1
1
Whoopie Pie Tents, Banners, Tables & Chairs take down; Return Trash Cans to one location, Roll back handwashing stations
4:00 pm - 5:00 pm
Sheamus F.,
9
9
Green Street Set Up: Help with tent set up
10:00 am - 12:00 pm
Karen and Steve G., Tracy W.,
FULL
Come Alive Outside (CAO) Booth Coverage - hand out info, sell merchandise, activity suport
12:00 pm - 2:00 pm
1
1
Come Alive Outside (CAO) Booth Coverage - hand out info, sell merchandise, activity suport
2:00 pm - 4:00 pm
1
1
Green Street Floaters
12:00 pm - 2:00 pm
1
1
Green Street Floaters
2:00 pm - 4:00 pm
1
1
Green Street Sod Roll Up
4:30 pm - 6:00 pm
10
10
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