2020 Annual Dinner Volunteer Sign Up

Unless otherwise noted, all shifts are located at the Waikīkī Aquarium on Saturday, February 1, 2020.

UPDATE (1/13/20): *Volunteer Prize Drawing!* For each volunteer spot you sign up for you get an entry into a drawing for one $20 Gift Certificate for Tiki's Grill & Bar! Two winners will be drawn on 1/30 (Thu) and announced on 1/31 (Fri) at 9:00am on HBL's Facebook and contacted via email.

If NOT attending as an EVENT GUEST, please feel free to sign up for multiple shifts as long as time does not overlap.
If you are attending as an EVENT GUEST, please only volunteer for one task below & enjoy the evening!
Tickets can be purchased at HBL.org/AnnualDinner

VOLUNTEER DESCRIPTIONS:

Event Pre-Set: Unload, organize, and prep event equipment on side lawn.
Silent Auction Tables Pre-Setup: Place auction items on tables with bid sheets and make tables look nice.
Event Setup: Tents, tables, chairs, table covering, décor, lights, etc.
Welcome Table / Greeters: Check in guests, name tags, wristbands, etc.
Silent Auction Monitors: Make sure guests are bidding on items correctly.
Silent Auction Close Out & Organization: Prepare receipts and display board for auction winners.
Silent Auction Receipt Distributor: Give receipts to auction winners.
Silent Auction Payment Processing: Take credit cards/check/cash for payments.
Silent Auction Item Retriever: Collect auction items for winners at check out.
Donation Pledge Runners: Collect pledge sheets from guests during call for donations.
Team Mascots: Encourage guest participation in activities, cheer on team, participate in Super Bike Half Time Show. Celebrate at the end.
Cheerleaders: Encourage guest participation in activities, cheer on team, participate in Super Bike Half Time Show.
Referees: Monitor and score one of the event activities.
Bartenders: Pour and serve beverages, mark wristbands.
Appetizer Station Replenishers: Keep appetizers and plates stocked at station.
Event Support - Bus Tables, Empty Rubbish Cans: Tidy up event area during dinner.
Event Cleanup: Clear tables, pack equipment, load vehicles, remove rubbish.

If interested in taking on an Event Lead position, or for questions, email: Events@HBL.org

To sign up, select a row below

Show volunteers

What and when
Open
 
Truck Loading @ HBL Office
Friday, 1/31 - 1:00pm to 2:00pm
Larry, Greg, amy, Franz,
FULL
Event Pre-Setup
1:00pm to 4:00pm
Alice, Teresa, Victor, Jon,
FULL
Silent Auction Tables Pre-Setup
2:00pm to 5:30pm
Daphne, Sapphira, Miriam, Sery,
FULL
Event Setup
4:00pm to 6:00pm
judith, Larry, Sandra, Andrew, St. Clair, Franz, Randy, Yijun, Severine, Scott, Bill, Robin,
8
8
Welcome Table / Greeters
5:00pm to 6:30pm
Show 20 names Dabney G., Kat D., Rikk H., Sophie L., Dottie S., Peggy R., Linda G., Lucy L., Maria G., Mitchell K., Diana K., Jade Y., Heather M., Carol G., Janice C., Paula M., Don C., Chip C., Heidi H., Yijun C.,
FULL
Welcome Table / Greeters
6:30pm to 7:30pm
Lucy, Heather, Albert, Irina, Irina,
FULL
Welcome Table / Greeters
7:30pm to 8:30pm
Gail, Susan,
FULL
Silent Auction Monitors
5:00pm to 6:30pm
Sapphira, Cheyne,
1
1
Silent Auction Monitors
6:15pm to 7:30pm
judith, Liz, Anna,
FULL
Silent Auction Close Out & Organization
7:00pm to 8:30pm
Daphne, Diana, Laurie, Audrey,
FULL
Silent Auction Receipt Distributor
8:00pm to 9:30pm
Audrey,
1
1
Silent Auction Payment Processing
8:00pm to 9:30pm
Irina, Carrie,
2
2
Silent Auction Item Retriever
8:00pm to 9:30pm
Denise, Maggie, Janice, Laurie,
FULL
Donation Pledge Runners
8:00pm to 8:15pm
6
6
Team Mascots
4:30pm to 8:00pm
Andrew, Amy,
FULL
Cheerleaders
4:30pm to 7:00pm
TIMSA Group, TIMSA Group, TIMSA Group, TIMSA Group, TIMSA Group, TIMSA Group,
FULL
Referees
4:30pm to 7:00pm
TIMSA Group, TIMSA Group, TIMSA Group,
FULL
Bartender (includes setup)
4:30pm to 6:30pm
Tracie, JONATHAN, BRIAN, Gil,
FULL
Bartender
6:30pm to 7:30pm
Michele, JONATHAN, BRIAN,
FULL
Bartender
7:30pm to 8:30pm
Michele, JONATHAN, Chien-Wen,
FULL
Bartender (includes breakdown)
8:30pm to 10:00pm
JONATHAN, Delmar,
1
1
Appetizer Station Replenishers (includes setup)
4:30pm to 6:00pm
Denise, Maggie,
FULL
Appetizer Station / Dessert Station Replenishers
6:00pm to 7:30pm
Denise, Maggie,
FULL
Event Support - Bus Tables, Empty Rubbish Cans
6:30pm to 7:30pm
Leticia, cheyne,
FULL
Event Cleanup
9:30pm to 10:30pm
Riki, cheyne, Sery,
7
7
Event Photographer
5:00pm-9:00pm
Atomman,
FULL
Event Videographer
5:00pm-9:00pm
1
1
Social Media
5:30pm-8:30pm
1
1
Truck Unloading @ HBL Office
Monday, 2/3 - 9:00am to 11:00am
4
4
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