2020 Annual Dinner Volunteer Sign Up
Note: this signup sheet is no longer active and is not accepting new volunteers. Please contact the event coordinator for further details.
If you're seeing this message but weren't expecting it, please verify that you've clicked on the correct sign-up sheet link.
Unless otherwise noted, all shifts are located at the Waikīkī Aquarium on Saturday, February 1, 2020.
UPDATE (1/13/20): *Volunteer Prize Drawing!* For each volunteer spot you sign up for you get an entry into a drawing for one $20 Gift Certificate for Tiki's Grill & Bar! Two winners will be drawn on 1/30 (Thu) and announced on 1/31 (Fri) at 9:00am on HBL's Facebook and contacted via email.
If NOT attending as an EVENT GUEST, please feel free to sign up for multiple shifts as long as time does not overlap.
If you are attending as an EVENT GUEST, please only volunteer for one task below & enjoy the evening!
Tickets can be purchased at HBL.org/AnnualDinner
VOLUNTEER DESCRIPTIONS:
Event Pre-Set: Unload, organize, and prep event equipment on side lawn.
Silent Auction Tables Pre-Setup: Place auction items on tables with bid sheets and make tables look nice.
Event Setup: Tents, tables, chairs, table covering, décor, lights, etc.
Welcome Table / Greeters: Check in guests, name tags, wristbands, etc.
Silent Auction Monitors: Make sure guests are bidding on items correctly.
Silent Auction Close Out & Organization: Prepare receipts and display board for auction winners.
Silent Auction Receipt Distributor: Give receipts to auction winners.
Silent Auction Payment Processing: Take credit cards/check/cash for payments.
Silent Auction Item Retriever: Collect auction items for winners at check out.
Donation Pledge Runners: Collect pledge sheets from guests during call for donations.
Team Mascots: Encourage guest participation in activities, cheer on team, participate in Super Bike Half Time Show. Celebrate at the end.
Cheerleaders: Encourage guest participation in activities, cheer on team, participate in Super Bike Half Time Show.
Referees: Monitor and score one of the event activities.
Bartenders: Pour and serve beverages, mark wristbands.
Appetizer Station Replenishers: Keep appetizers and plates stocked at station.
Event Support - Bus Tables, Empty Rubbish Cans: Tidy up event area during dinner.
Event Cleanup: Clear tables, pack equipment, load vehicles, remove rubbish.
If interested in taking on an Event Lead position, or for questions, email: Events@HBL.org
| What | When | Who |
|---|---|---|
| Truck Loading @ HBL Office | Friday, 1/31 - 1:00pm to 2:00pm | Larry D. |
| Truck Loading @ HBL Office | Friday, 1/31 - 1:00pm to 2:00pm | Greg Y. |
| Truck Loading @ HBL Office | Friday, 1/31 - 1:00pm to 2:00pm | amy a. |
| Truck Loading @ HBL Office | Friday, 1/31 - 1:00pm to 2:00pm | richard k. |
| Event Pre-Setup | 1:00pm to 4:00pm | Alice l. |
| Event Pre-Setup | 1:00pm to 4:00pm | Teresa L. |
| Event Pre-Setup | 1:00pm to 4:00pm | Victor L. |
| Event Pre-Setup | 1:00pm to 4:00pm | Jon K. |
| Event Pre-Setup | 1:00pm to 4:00pm | Charlie T. |
| Silent Auction Tables Pre-Setup | 2:00pm to 5:30pm | Daphne M. |
| Silent Auction Tables Pre-Setup | 2:00pm to 5:30pm | Sapphira A. |
| Silent Auction Tables Pre-Setup | 2:00pm to 5:30pm | Miriam L. |
| Silent Auction Tables Pre-Setup | 2:00pm to 5:30pm | Sery B. |
| Event Setup | 4:00pm to 6:00pm | judith w. |
| Event Setup | 4:00pm to 6:00pm | Larry D. |
| Event Setup | 4:00pm to 6:00pm | Sandra I. |
| Event Setup | 4:00pm to 6:00pm | Andrew L. |
| Event Setup | 4:00pm to 6:00pm | St. Clair M. |
| Event Setup | 4:00pm to 6:00pm | Franz K. |
| Event Setup | 4:00pm to 6:00pm | Randy C. |
| Event Setup | 4:00pm to 6:00pm | Severine B. |
| Event Setup | 4:00pm to 6:00pm | Scott G. |
| Event Setup | 4:00pm to 6:00pm | Bill B. |
| Event Setup | 4:00pm to 6:00pm | Robin B. |
| Event Setup | 4:00pm to 6:00pm | Dan H. |
| Event Setup | 4:00pm to 6:00pm | Not filled |
| Event Setup | 4:00pm to 6:00pm | Not filled |
| Event Setup | 4:00pm to 6:00pm | Not filled |
| Event Setup | 4:00pm to 6:00pm | Not filled |
| Event Setup | 4:00pm to 6:00pm | Not filled |
| Event Setup | 4:00pm to 6:00pm | Not filled |
| Event Setup | 4:00pm to 6:00pm | Not filled |
| Event Setup | 4:00pm to 6:00pm | Not filled |
| Welcome Table / Greeters | 5:00pm to 6:30pm | Dabney G. |
| Welcome Table / Greeters | 5:00pm to 6:30pm | Kat D. |
| Welcome Table / Greeters | 5:00pm to 6:30pm | Rikk H. |
| Welcome Table / Greeters | 5:00pm to 6:30pm | Sophie L. |
| Welcome Table / Greeters | 5:00pm to 6:30pm | Dottie S. |
| Welcome Table / Greeters | 5:00pm to 6:30pm | Peggy R. |
| Welcome Table / Greeters | 5:00pm to 6:30pm | Linda G. |
| Welcome Table / Greeters | 5:00pm to 6:30pm | Lucy L. |
| Welcome Table / Greeters | 5:00pm to 6:30pm | Maria G. |
| Welcome Table / Greeters | 5:00pm to 6:30pm | Mitchell K. |
| Welcome Table / Greeters | 5:00pm to 6:30pm | Diana K. |
| Welcome Table / Greeters | 5:00pm to 6:30pm | Jade Y. |
| Welcome Table / Greeters | 5:00pm to 6:30pm | Heather M. |
| Welcome Table / Greeters | 5:00pm to 6:30pm | Carol G. |
| Welcome Table / Greeters | 5:00pm to 6:30pm | Janice C. |
| Welcome Table / Greeters | 5:00pm to 6:30pm | Paula M. |
| Welcome Table / Greeters | 5:00pm to 6:30pm | Don C. |
| Welcome Table / Greeters | 5:00pm to 6:30pm | Chip C. |
| Welcome Table / Greeters | 5:00pm to 6:30pm | Heidi H. |
| Welcome Table / Greeters | 5:00pm to 6:30pm | Not filled |
| Welcome Table / Greeters | 6:30pm to 7:30pm | Lucy L. |
| Welcome Table / Greeters | 6:30pm to 7:30pm | Heather M. |
| Welcome Table / Greeters | 6:30pm to 7:30pm | Irina R. |
| Welcome Table / Greeters | 6:30pm to 7:30pm | Not filled |
| Welcome Table / Greeters | 6:30pm to 7:30pm | Not filled |
| Welcome Table / Greeters | 7:30pm to 8:30pm | Gail T. |
| Welcome Table / Greeters | 7:30pm to 8:30pm | Susan S. |
| Silent Auction Monitors | 5:00pm to 6:30pm | Sapphira A. |
| Silent Auction Monitors | 5:00pm to 6:30pm | Cheyne H. |
| Silent Auction Monitors | 5:00pm to 6:30pm | Cristian M. |
| Silent Auction Monitors | 6:15pm to 7:30pm | judith w. |
| Silent Auction Monitors | 6:15pm to 7:30pm | Liz W. |
| Silent Auction Monitors | 6:15pm to 7:30pm | Anna G. |
| Silent Auction Close Out & Organization | 7:00pm to 8:30pm | Daphne M. |
| Silent Auction Close Out & Organization | 7:00pm to 8:30pm | Diana K. |
| Silent Auction Close Out & Organization | 7:00pm to 8:30pm | Laurie C. |
| Silent Auction Close Out & Organization | 7:00pm to 8:30pm | Audrey H. |
| Silent Auction Check Out Stations Setup | 7:30pm to 8:00pm | Carrie A. |
| Silent Auction Receipt Distributor | 8:00pm to 9:30pm | Audrey H. |
| Silent Auction Receipt Distributor | 8:00pm to 9:30pm | Not filled |
| Silent Auction Payment Processing | 8:00pm to 9:30pm | Irina R. |
| Silent Auction Payment Processing | 8:00pm to 9:30pm | Carrie A. |
| Silent Auction Payment Processing | 8:00pm to 9:30pm | Arlene S. |
| Silent Auction Payment Processing | 8:00pm to 9:30pm | Not filled |
| Silent Auction Item Retriever | 8:00pm to 9:30pm | Denise N. |
| Silent Auction Item Retriever | 8:00pm to 9:30pm | Maggie M. |
| Silent Auction Item Retriever | 8:00pm to 9:30pm | Janice C. |
| Silent Auction Item Retriever | 8:00pm to 9:30pm | Laurie C. |
| Donation Pledge Runners | 8:00pm to 8:15pm | John B. |
| Donation Pledge Runners | 8:00pm to 8:15pm | Lisa B. |
| Donation Pledge Runners | 8:00pm to 8:15pm | Not filled |
| Donation Pledge Runners | 8:00pm to 8:15pm | Not filled |
| Donation Pledge Runners | 8:00pm to 8:15pm | Not filled |
| Donation Pledge Runners | 8:00pm to 8:15pm | Not filled |
| Team Mascots | 4:30pm to 8:00pm | Andrew O. |
| Team Mascots | 4:30pm to 8:00pm | Amy A. |
| Cheerleaders | 4:30pm to 7:00pm | TIMSA Group K. |
| Cheerleaders | 4:30pm to 7:00pm | TIMSA Group K. |
| Cheerleaders | 4:30pm to 7:00pm | TIMSA Group K. |
| Cheerleaders | 4:30pm to 7:00pm | TIMSA Group K. |
| Cheerleaders | 4:30pm to 7:00pm | TIMSA Group K. |
| Cheerleaders | 4:30pm to 7:00pm | TIMSA Group K. |
| Referees | 4:30pm to 7:00pm | TIMSA Group K. |
| Referees | 4:30pm to 7:00pm | TIMSA Group K. |
| Referees | 4:30pm to 7:00pm | TIMSA Group K. |
| Bartender (includes setup) | 4:30pm to 6:30pm | Tracie C. |
| Bartender (includes setup) | 4:30pm to 6:30pm | JONATHAN L. |
| Bartender (includes setup) | 4:30pm to 6:30pm | BRIAN C. |
| Bartender (includes setup) | 4:30pm to 6:30pm | Gil S. |
| Bartender | 6:30pm to 7:30pm | Michele T. |
| Bartender | 6:30pm to 7:30pm | JONATHAN L. |
| Bartender | 6:30pm to 7:30pm | BRIAN C. |
| Bartender | 7:30pm to 8:30pm | Michele T. |
| Bartender | 7:30pm to 8:30pm | JONATHAN L. |
| Bartender | 7:30pm to 8:30pm | Chien-Wen T. |
| Bartender (includes breakdown) | 8:30pm to 10:00pm | JONATHAN L. |
| Bartender (includes breakdown) | 8:30pm to 10:00pm | Not filled |
| Bartender (includes breakdown) | 8:30pm to 10:00pm | Not filled |
| Appetizer Station Replenishers (includes setup) | 4:30pm to 6:00pm | Denise N. |
| Appetizer Station Replenishers (includes setup) | 4:30pm to 6:00pm | Maggie M. |
| Appetizer Station / Dessert Station Replenishers | 6:00pm to 7:30pm | Denise N. |
| Appetizer Station / Dessert Station Replenishers | 6:00pm to 7:30pm | Maggie M. |
| Event Support - Bus Tables, Empty Rubbish Cans | 6:30pm to 7:30pm | Leticia C. |
| Event Support - Bus Tables, Empty Rubbish Cans | 6:30pm to 7:30pm | Wynton E. |
| Event Cleanup | 9:30pm to 10:30pm | Riki N. |
| Event Cleanup | 9:30pm to 10:30pm | cheyne H. |
| Event Cleanup | 9:30pm to 10:30pm | Sery B. |
| Event Cleanup | 9:30pm to 10:30pm | Franz K. |
| Event Cleanup | 9:30pm to 10:30pm | Not filled |
| Event Cleanup | 9:30pm to 10:30pm | Not filled |
| Event Cleanup | 9:30pm to 10:30pm | Not filled |
| Event Cleanup | 9:30pm to 10:30pm | Not filled |
| Event Cleanup | 9:30pm to 10:30pm | Not filled |
| Event Cleanup | 9:30pm to 10:30pm | Not filled |
| Event Photographer | 5:00pm-9:00pm | Atomman K. |
| Event Videographer | 5:00pm-9:00pm | Not filled |
| Social Media | 5:30pm-8:30pm | Not filled |
| Truck Unloading @ HBL Office | Monday, 2/3 - 9:00am to 11:00am | Charlie T. |
| Truck Unloading @ HBL Office | Monday, 2/3 - 9:00am to 11:00am | Not filled |
| Truck Unloading @ HBL Office | Monday, 2/3 - 9:00am to 11:00am | Not filled |
| Truck Unloading @ HBL Office | Monday, 2/3 - 9:00am to 11:00am | Not filled |