Held at the AgriLife Research Center on Coit Road on July 29 Urban Wildlife Management Conference is an all day event. NTMN will provide logistical support: registration, setup, cleanup, solicit sponsors and door prizes, and etc.
What | When | Credits | Who |
---|---|---|---|
Project manager - make certain all is running smoothly | Before and during the conference | Monica M. | |
Prepare a budget and keep track of expenses | Before and during the conference | Sign up | |
Track volunteer signin and out | 7:30 to 11:30 | 4.00 | Jim S. |
Track volunteer signin and out | 11:30 to 5 | 5.50 | Sara B. |
Setup the room: tables, chairs, etc. | 7 a.m. to 9 | 2.00 | Bruce L. |
Setup the room: tables, chairs, etc. | 7 a.m. to 9 | 2.00 | Helen B. |
Setup the room: tables, chairs, etc. | 7 a.m. to 9 | 2.00 | Jo Lynne M. |
Setup the room: tables, chairs, etc. | 7 a.m. to 9 | 2.00 | joe l. |
Assist vendors setting up their displays | 7:30 a.m. to 9 a.m. | 1.50 | Linda F. |
Assist vendors setting up their displays | 7:30 a.m. to 9 a.m. | 1.50 | lisa R. |
Assist vendors setting up their displays | 7:30 a.m. to 9 a.m. | 1.50 | Don F. |
Cleanup the room after the event: store tables, chairs, etc. | 4 to 5:30 p.m. | 1.50 | Bruce L. |
Cleanup the room after the event: store tables, chairs, etc. | 4 to 5:30 p.m. | 1.50 | Helen B. |
Cleanup the room after the event: store tables, chairs, etc. | 4 to 5:30 p.m. | 1.50 | Charlotte W. |
Cleanup the room after the event: store tables, chairs, etc. | 4 to 5:30 p.m. | 1.50 | Helen B. |
Procure snacks for morning: coffee, donuts, etc. | July 28 - before the conference | 4.00 | Richard R. |
Procure snacks for morning: coffee, donuts, etc. | July 28 - before the conference | 4.00 | Ellen G. |
Procure snacks for the afternoon: water, snacks | July 28 or before the conference | 4.00 | Karen K. |
Procure snacks for the afternoon: water, snacks | July 28 or before the conference | 4.00 | Helen B. |
Procure lunch from list AgriLife uses | Before day of | 4.00 | Lee k. |
Procure lunch from list AgriLife uses | Before day of | 4.00 | Jonathan G. |
Registration: check participants in | 7:30 to 9 | 1.50 | Wendy S. |
Registration: check participants in | 7:30 to 9 | 1.50 | Pamela C. |
Registration: check participants in | 7:30 to 9 | 1.50 | Judy P. |
Registration: check participants in | 7:30 to 9 | 1.50 | Cathy B. |
Registration: check participants in | 7:30 to 9 | 1.50 | Susan J. |
Pass out certificates at end of the event | 4:15 to 5:15 | 1.00 | Sara B. |
Pass out certificates at end of the event | 4:15 to 5:15 | 1.00 | Joanne P. |
Pass out certificates at end of the event | 4:15 to 5:15 | 1.00 | Susan J. |
Pass out certificates at end of the event | 4:15 to 5:15 | 1.00 | Mike J. |
Pass out certificates at end of the event | 4:15 to 5:15 | 1.00 | pamela h. |
Setup/cleanup morning snacks | 9:30 to 10:30 | 1.00 | Pamela C. |
Setup/cleanup morning snacks | 9:30 to 10:30 | 1.00 | LINDA M. |
Setup/cleanup morning snacks | 9:30 to 10:30 | 1.00 | Judy P. |
Setup/cleanup lunch | 11:30 to 1:30 | 2.00 | Linda M. |
Setup/cleanup lunch | 11:30 to 1:30 | 2.00 | Bruce L. |
Setup/cleanup lunch | 11:30 to 1:30 | 2.00 | Helen B. |
Setup/cleanup lunch | 11:30 to 1:30 | 2.00 | Linda F. |
Setup/cleanup lunch | 11:30 to 1:30 | 2.00 | joe l. |
Setup/cleanup afternoon snacks | 1:45 to 2:30 | 0.75 | Bruce L. |
Setup/cleanup afternoon snacks | 1:45 to 2:30 | 0.75 | Joanne P. |
Setup/cleanup afternoon snacks | 1:45 to 2:30 | 0.75 | lisa R. |
Solicit sponsors who may setup displays at conference | whatever it takes | Sign up | |
Solicit sponsors who may setup displays at conference | whatever it takes | Sign up | |
Solicit sponsors who may setup displays at conference | whatever it takes | Sign up | |
Solicit door prizes and arrange a way to give them away | whatever it takes | Sign up | |
Solicit door prizes and arrange a way to give them away | whatever it takes | Sign up | |
Solicit door prizes and arrange a way to give them away | whatever it takes | Sign up | |
Collect, duplicate, and organize speaker handouts | Before and on day of | 6.00 | Helen B. |
Collect, duplicate, and organize speaker handouts | Before and on day of | 6.00 | Whitney W. |
Setup registration on the NTMN website | Complete | Sign up | |
Photographer to record the first few hours of the event | 7:30 to 9:30 | 2.00 | Sign up |
Photographer to record the last few hours of the event | 3:00 to 5:00 | 2.00 | Sara B. |
Audio Visual assistant to help presenters with audio and video | 7:30 to 10:00 | 2.50 | Sign up |
Audio Visual assistant to help presenters with audio and video | 10:00 to noon | 2.00 | Sign up |
Audio Visual assistant to help presenters with audio and video | 1:00 to 4:00 | 3.00 | Sign up |
Name Badges - assemble name tag into plastic holder (presenters, NTMN) | Before Wednesday and during registration | 3.00 | Tamara B. |
Program - to pass out which has schedule, exhibitors and sponsors | Before Wednesday | 5.00 | Sign up |
Hospitality - meet and greet and guide people to where they need to be | 7:30 to 10:30 | 3.00 | Lee k. |
Hospitality - meet and greet and guide people and answer questions | 10:30 to 12:30 | 2.00 | Cathy B. |