Palo Alto Black & White Ball 2019 signup sheet

The Palo Alto Black & White Ball is on Friday, October 4 2019 from 7-midnight. Come join the team putting on this fun, community event. The ball is made up of a 100% volunteer team and we need your help to make the event a success. This event is the signature event celebrating Palo Alto's 125th Birthday and the Palo Alto Weekly's 40th Anniversary.

Please take a minute to sign up below for volunteer slots at the event! All volunteers will receive a special access neon green bracelet. This bracelet will give you access to a volunteer only lounge that will include refreshments and quiet area to relax. If you would like to enjoy the evening as a guest outside of your volunteer shift we request that you purchase a ticket. A 50% discount ticket can be purchased on eventbrite.

All volunteers must be 21 years and older. Volunteers are not allowed to drink alcohol before or during their shift hours. Our volunteers will be the eyes and ears of the organizers, please report anything that you feel is unsafe to event staff that will be designated to each area. Volunteers are welcome to dress up for the party and/or simply wear an all black outfit.

Tasks for the Ball will include: check-in/sales table, coat check, food/beverage monitoring, guest assistance with directions, band assistance and more. Once you sign up for a shift, we will send you details about your volunteer task.

This 100% volunteer driven event it a fundraiser for recreational services and programs in Palo Alto, CA that support our community. You can read more about PARF and the Black and White Ball on our website: https://www.parecfoundation.org/

We need your support to make the day a success. Please sign up for a time slot below and we will be in touch shortly! Save the date, Friday, Oct 4, 2019, event time 7p-midnight at Lucie Stern Community Center.

To sign up, select a row below

Show volunteers

What and when
Open
 
DAY OF General Out Door Early Shift
Friday, Oct 4, 6-10pm
20
20
DAY OF General Indoor Early Shift
Friday, Oct 4, 6-10pm
Amy,
19
19
DAY OF General Out Door Late Shift
Friday, Oct 4, 9pm-1am
20
20
DAY OF General Indoor Late Shift
Friday, Oct 4, 9pm-1am
20
20
Assembling Gift Bags and Preparing Wrist Bands
Friday, Sept 27, 6-10pm
Amy, Morgan, Chad, Neela, Dana, Amy,
9
9
Thursday morning set up (start/end flexible)
Thursday, Oct 3, 10am-3p
10
10
Thursday afternoon set up (start/end flexible)
Thursday, Oct 3, 6-10pm
Arne, Amy,
8
8
Friday morning set up (start/end flexible)
Friday, Oct 4, 10am-3pm
Katherine, Robert, Mary,
7
7
Friday evening set up (start/end flexible)
Friday, Oct 4, 2pm-7pm
10
10
Band Manager Assistants
Friday, Oct 4, 6p-1am
Robin, Jan, Eric, Harish,
FULL
Special Guest Assistant
Friday, Oct 4, 5-10am
Katherine, Karin,
FULL
Check-in Pre-Reg Table Early Shift
Friday, Oct 4, 6-10pm
Neela, Prince, Gigi,
5
5
Check-in Pre-Reg Table Late Shift/Hand out Gift Bags
Friday, Oct 4, 9p-1a
Karin, Katherine,
2
2
Check-in Sales Table Early Shift
Friday, Oct 4, 6-10pm
2
2
Check-in Sales Table Late Shift
Friday, Oct 4, 9p-1a
2
2
Coat Check/Info Table Early Shift
Friday, Oct 4, 6-10pm
4
4
Coat Check/Info Table Late Shift
Friday, Oct 4, 9p-1am
4
4
Front Entrance Assistance (traffic, guest welcome) Early Shift
Friday, Oct 4, 6-10pm
12
12
Front Entrance Assistance (traffic, clean up) Late Shift
Friday, Oct 4, 9p-1am
6
6
PARF Plaza Appetizer & Champagne Welcome Set Up/Clean Up
Friday, Oct 4, 6-10pm
16
16
PARF Plaza Water Refill
Friday, Oct 4, 9p-1am
2
2
Grateful Dead Area Early Shift
Friday, Oct 4, 6p-10pm
Angela, Todd,
FULL
Grateful Dead Area Late Shift
Friday, Oct 4, 9p-1am
2
2
Desserts Area Set Up/Serve
Friday, Oct 4, 6p-10pm
Ida, Ying, Tom, Barbara,
FULL
Desserts Area Serve/Clean up
Friday, Oct 4, 9p-1am
4
4
Taste Of Palo Alto Early Shift
Friday, Oct 4, 6p-10pm
Joani, Mackenzie, Deirdre,
3
3
Taste Of Palo Alto Late Shift
Friday, Oct 4, 9p-1am
Deirdre,
5
5
Day After Clean up
Saturday, Oct 5, 9am-2pm
10
10
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