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Veterans Day Parade-Subcommittee 1 (Administration) signup sheet

Administration duties

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What and when
Open
 
Verify POC information for past participating individuals/organizations
2
2
Call local organizations and invite to participate (via website).
2
2
Send out Invitations (hard copy and email
5
5
Perform administrative duties as required (MS Word and Excel proficient)
1
1
Coordinate parade functions and authorized expenditures with county personnel
1
1
Provide (8.5 x 11) Parade Posters (same design as 11 x 17)
1
1
Provide Parade Poster design (11 x 17) and printing services (pro bono)
1
1
Distribute Parade Posters and Flyers
4
4
Recruit Parade Announcer
1
1
Provide Parade Announcer with announcer notes (3 days prior to parade. Coordinate with subcommittee 3)
1
1
Coordinate radio interview/announcement of parade
1
1
Write article for News Times
1
1
Obtain plaques for sponsors
1
1
Write LOAs for volunteers
1
1
Place parade information, entry form, and directions on website
Alex,
FULL
Social Media outreach/information
Alex,
FULL
Coordinate contracting Port-O-Potty’s for Staging Areas, coordinate delivery
1
1
Coordinate lunch for USMC Band and USN volunteers
1
1
Website Administration/Security
Alex,
FULL
Meet with Port-O-Potty Provider to position Port-O-Potties
Day BEFORE parade
1
1
Verify USMC and USN Lunches will be ready
Day BEFORE parade
1
1
Assist in Reviewing Stand Area as needed.
Day OF parade
3
3
Assist in Staging Area a needed (Information Tent).
Day OF parade
2
2
Ensure Port-O-Potties picked up by provider.
Day OF parade
1
1
Present thank you letters to subcommittee 1 volunteers.
Post Parade (the Week(s) following the parade).
1
1
Verify all subcommittee post parade action items complete.
Post Parade (the Week(s) following the parade).
1
1
Submit post parade thank you letter to the NEWS-TIMES (see sample ltr)
Post Parade (the Week(s) following the parade).
1
1
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