*January 20th 2024 Ladies Day Organizing Team and Volunteers signup sheet
The 2024 Ladies Day event is fast approaching and we are looking for volunteers.
We are keeping with the same theme as last year which is “SIMPLE”. Many hands make light work and the goal is for everyone to enjoy the day.
Volunteering allows you to earn Volunteer hours which then, in return helps you qualify for the volunteer membership rate for the next ski season.
****Since the goal is for volunteers to also participate and enjoy the day, ( Pre-event set up Volunteers get credit for 4 hours, Volunteers at the Event general get credit for 1 to 2 hours of time) ****
****please respond to, REGISTER and PAY if you plan to attend the event.
WE HAVE A FEW POSITIONS ON THE LADIES DAY ORGANIZING COMMITTEE STILL AVAILABLE. See numbered tasks in the signup form.
This is a returning well planned and documented event, so don't be afraid to join the Planning Committee!
1. Last Year 's Financial Volunteer has also offered to “walk (the new Financial Volunteer) through the process. It is pretty straightforward.”
We are still looking for volunteers to help with pre, during and post event activities.
2. If you live in the area, there are some PRE-EVENT tasks such as pick up supplies, signs to be made etc., which need to be done.
3. Looking for someone who will work with a mentor, and be willing in the next year to take on the task of setting up and running the audio visual equipment for the next few years.
4. Door PRIZES
Please note that some of the timing posted below may be altered by the Organizing Committee, however, you will be notified of any changes.
4. We are also looking for items to be donated for door prizes!
| What | When | Credits | Who |
|---|---|---|---|
| 4. DOOR PRIZES.... DO YOU HAVE ANYTHING YOU WOULD LIKE TO DONATE | Let us know | Joan M. | |
| 4. DOOR PRIZES.... DO YOU HAVE ANYTHING YOU WOULD LIKE TO DONATE | Let us know | Nancy B. | |
| 4. DOOR PRIZES.... DO YOU HAVE ANYTHING YOU WOULD LIKE TO DONATE | Let us know | Sign up | |
| 4. DOOR PRIZES.... DO YOU HAVE ANYTHING YOU WOULD LIKE TO DONATE | Let us know | Sign up | |
| 4. DOOR PRIZES.... DO YOU HAVE ANYTHING YOU WOULD LIKE TO DONATE | Let us know | Sign up | |
| 4. DOOR PRIZES.... DO YOU HAVE ANYTHING YOU WOULD LIKE TO DONATE | Let us know | Sign up | |
| 4. DOOR PRIZES.... DO YOU HAVE ANYTHING YOU WOULD LIKE TO DONATE | Let us know | Sign up | |
| 4. DOOR PRIZES.... DO YOU HAVE ANYTHING YOU WOULD LIKE TO DONATE | Let us know | Sign up | |
| Pre Event: Registration - Organizing Committee Lead | As soon as possible | 8.00 | Jen C. |
| Pre Event: Registration - Organizing Committee Lead | As soon as possible | 8.00 | Jenn P. |
| Pre Event: Food and Beverage - Organizing Committee Lead | As soon as possible | 8.00 | Jenn P. |
| Pre Event: Food and Beverage - Organizing Committee Lead | As soon as possible | 8.00 | Jen C. |
| 2. Pre Event: pick up items i.e. table cloths, make signs, tasks assigned b … | Should live close by, able to pick up, drop off, a … | Joan M. | |
| 2. Pre Event: pick up items i.e. table cloths, make signs, tasks assigned b … | Should live close by, able to pick up, drop off, a … | Sign up | |
| 2. Pre Event: pick up items i.e. table cloths, make signs, tasks assigned b … | Should live close by, able to pick up, drop off, a … | Sign up | |
| 2. Pre Event: pick up items i.e. table cloths, make signs, tasks assigned b … | Should live close by, able to pick up, drop off, a … | Sign up | |
| Pre Event: Administration - Organizing Committee Lead | As soon as possible | 8.00 | Jen C. |
| 1. Pre Event: Financial - Organizing Committee Lead, (track expenditures, a … | Last lead will mentor | 8.00 | Sign up |
| Pre Event: Marketing & Display/Signs, Audio Visual - Organizing Committ … | As soon as possible | 8.00 | Beth d. |
| Pre Event: Set-Up Night Before Organizing Committee Lead (Task check list a … | As soon as possible | 8.00 | Beth D. |
| Pre Event: Set-Up Morning - Organizing Committee Lead | As soon as possible | 8.00 | Lisa M. |
| Pre Event: Organizing Committee Lead - Lunch Prep, Serving & Clean Up | As soon as possible | 8.00 | Kate C. |
| Pre Event: Organizing Committee Lead - Lunch Prep, Serving & Clean Up | As soon as possible | 8.00 | Melissa M. |
| 3. Pre Event: Jan 19th: set up audio visual equipment, Jan. 20th Run equip … | Set up Jan. 19, attend and run A.V. equipment on J … | Sign up | |
| Jan. 19: Upstairs Room Set up: chairs, tables, bar, plates & cutlery, r … | 4:00 PM to 7:30 PM upper pavilion | 4.00 | Joanne L. |
| Jan. 19: Upstairs Room Set up: chairs, tables, bar, plates & cutlery, r … | 4:00 PM to 7:30 PM upper pavilion | 4.00 | Krista C. |
| Jan. 19: Upstairs Room Set up: chairs, tables, bar, plates & cutlery, r … | 4:00 PM to 7:30 PM upper pavilion | 4.00 | Maureen H. |
| Jan. 19: Upstairs Room Set up: chairs, tables, bar, plates & cutlery, r … | 4:00 PM to 7:30 PM upper pavilion | 4.00 | Teresa W. |
| Jan. 19: Upstairs Room Set up: chairs, tables, bar, plates & cutlery, r … | 4:00 PM to 7:30 PM upper pavilion | 4.00 | Amy L. |
| Jan. 19: Upstairs Room Set up: chairs, tables, bar, plates & cutlery, r … | 4:00 PM to 7:30 PM upper pavilion | 4.00 | Sue D. |
| Jan. 19: Upstairs Room Set up: chairs, tables, bar, plates & cutlery, r … | 4:00 PM to 7:30 PM upper pavilion | 4.00 | Ann B. |
| Jan. 19: Upstairs Room Set up: chairs, tables, bar, plates & cutlery, r … | 4:00 PM to 7:30 PM upper pavilion | 4.00 | Cathy W. |
| Jan. 19: Set up Arrival coffee table with napkins/cups/stir sticks, assist … | 4:00 PM to 7:30 upper pavilion | 4.00 | Barb O. |
| Jan. 19: Put up signage, schedule posters, MN banner, assist set up teams | 4:00 PM to 7:30 upper pavilion | 4.00 | Frances S. |
| Jan. 19: Center Pieces (Club has jars) Open link for example: https://docs. … | Gather greenery prior to event, 4:00 PM to 7:30 up … | 4.00 | Jasmine P. |
| Jan. 19: Center Pieces (Club has jars) Open link for example: https://docs. … | Gather greenery prior to event, 4:00 PM to 7:30 up … | 4.00 | Ryan J. |
| Jan. 19: Center Pieces (Club has jars) Open link for example: https://docs. … | Gather greenery prior to event, 4:00 PM to 7:30 up … | 4.00 | Jackie G. |
| Jan. 20: Pick up from Tim Hortons, Set up tea, coffee, muffins and set up | 7:45 AM | Katie C. | |
| Jan. 20: Registration Table | 8:10 AM | Jenn P. | |
| Jan. 20: Registration Table | 8:10 AM | Maria R. | |
| Jan. 20: Registration Table | 8:10 AM | Katherine G. | |
| Jan. 20: Bar Server (May include pick up of supplies) (Bar opens at 11:00) | 10:45 AM to 1:00 PM | Joan M. | |
| Jan. 20: Kitchen Crew, servers, Food on the table (Lunch Served at 11:30) | 10:30 to 12:15 | Melissa M. | |
| Jan. 20: Kitchen Crew, servers, Food on the table (Lunch Served at 11:30) | 10:30 to 12:15 | karin h. | |
| Jan. 20: Kitchen Crew, servers, Food on the table (Lunch Served at 11:30) | 10:30 to 12:15 | Maureen C. | |
| Jan. 20: Dishes, garbage, tear down | 12:30 to 2:30 (until complete) | Melissa M. | |
| Jan. 20: Dishes, garbage, tear down | 12:30 to 2:30 (until complete) | Joanne L. | |
| Jan. 20: Dishes, garbage, tear down | 12:30 to 2:30 (until complete) | Linda L. | |
| Jan. 20: Dishes, garbage, tear down | 12:30 to 2:30 (until complete) | karin h. | |
| Jan. 20: Dishes, garbage, tear down | 12:30 to 2:30 (until complete) | warren u. | |
| Jan. 20: Dishes, garbage, tear down | 12:30 to 2:30 (until complete) | Suzanne S. | |
| Jan. 20: Dishes, garbage, tear down | 12:30 to 2:30 (until complete) | Charles S. | |
| Jan. 20: Dishes, garbage, tear down | 12:30 to 2:30 (until complete) | Victoria A. | |
| Jan. 20: Warm -up instructor, responsible for their own music. | Ready to Start at 9:40 AM | Caitlin Dermott D. | |
| Jan. 20: Warm -up instructor, responsible for their own music. | Ready to Start at 9:40 AM | Kathryne (Back Up Person) S. | |
| Jan. 20: Act as Trail Guides to introduce new members to beginner and famil … | 9:40 AM to 11:30 | Sign up | |
| Back Up list of Volunteers, you will be contacted if needed | Jan 19, Pre Event | Rob C. | |
| Back Up list of Volunteers, you will be contacted if needed | Jan 19, Pre Event | Christine P. | |
| Back Up list of Volunteers, you will be contacted if needed | Jan 19, Pre Event | Eleanor T. | |
| Back Up list of Volunteers, you will be contacted if needed | Jan 20, Day of the Event | Victoria A. | |
| Back Up list of Volunteers, you will be contacted if needed | Jan 20, Day of the Event | Christine P. | |
| Back Up list of Volunteers, you will be contacted if needed | Jan 20, Day of the Event | Joan M. |