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WINTER 2024 2025 Ladies Day Organizing Team and Volunteers signup sheet

The 2025 Ladies Day event date has been set for Saturday, January 18th, 2025.
Set-up on Friday January 17th from 4:00 to 7:30 pm.

We are keeping with the same theme as last year which is “SIMPLE”. Many hands make light work and the goal is for everyone to enjoy the day.

***Also*please respond to the Invite being sent out, Pay, and Register ... If you PLAN TO ATTEND AS PART OF THE SIT DOWN MEAL. With the exception of one task, i.e., THE KITCHEN CREW from 10:30 to 12:30, most of the Volunteer positions are before or after the meal . .. so you can get your Volunteer hours in, go for a ski, plus enjoy the meal and a glass of wine with friends.

WE HAVE A FEW POSITIONS ON THE LADIES DAY ORGANIZING COMMITTEE STILL AVAILABLE. Lines #1 to #11..... list the Key Lead positions.
This is a returning well planned and documented event, so don't be afraid to join the Planning Committee!

Please note that some of the timing posted below may be altered by the Organizing Committee, however, you will be notified of any changes.
DONATIONS OF DOOR PRIZES APPRECIATED.

To sign up, select a row below

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1. Pre Event: Administration - Organizing Committee Lead

As soon as possible

8 credits

Heather P., Wendy S.,

FULL

2. Pre Event: Registration - Organizing Committee Lead

Also an assistant for Jenn

8 credits

Jenn P.,

FULL

3. Pre Event: Food and Beverage - Organizing Committee Lead

Source, price, order food, arrange for wine etc. pick up

8 credits

Lyn S.,

4. Pre Event: Financial - Organizing Committee Lead, (track expenditures, assistance provided by past Volunteer)

As soon as possible

8 credits

Kristin A.,

FULL

5. Pre Event: Marketing & Display/Signs, Audio Visual - Organizing Committee Lead - l

Act as M.C.

8 credits

Beth D.,

FULL

6. Pre Event: Set-Up Night Before Organizing Committee Lead (Task check list already prepared)

Action plan, set up document

8 credits

Beth D.,

FULL

7. Pre Event: Prior to event, locate, test, set up audio visual equipment, Jan. 20th Run equipment for video presentation and warm up music.

Set up Jan. 17, attend and run A.V. equipment on Jan. 20

8 credits

Brian P.,

FULL

8. Jan, 18 Lead: Set-Up Morning - Organizing Committee Lead

Work with Food and Beverage to pick up food from caterer, Action plan and set up booklet available

8 credits

Marlene B.,

FULL

9. Pre Event: Organizing Committee Lead - Lunch Prep, Serving & Clean Up

See Action Log for items to bring, contact crew

8 credits

Lyn S., Maple S.,

FULL

10. Pre Event: Organizing Lead for Ski Lesson and Trail Guides

Communicate to crew, assign level and suggest route

4 credits

Heather P.,

FULL

11. Pre Event: Cider Hut..buy 6 L of Cider, pick up juice and cups from Maintenance Building, bring a pot, ladle, oven mitten and BBQ lighter to light the fire

9:00 am set up Cider station on Blue Trail

Sharon Ross M.,

FULL

Pre Event: pick up items i.e. table cloths, make signs, tasks assigned by Committee Leads

Should live close by, able to pick up, drop off, assist Leads

Jill C.,

FULL

Jan. 17: Upstairs Room Set up: chairs, tables, bar, plates & cutlery, registration table, wash wine glasses, kitchen prep,

4:00 PM to 7:30 PM upper pavilion

4 credits

Maple S., Joanne L., Frances S., Jane L., Barb O., Sue D., Maureen H.,

FULL

Jan. 17: Set up Arrival coffee table with napkins/cups/stir sticks, assist where needed

4:00 PM to 7:30 upper pavilion

4 credits

Maple S.,

FULL

Jan. 17: Put up signage, schedule posters, MN banner, assist set up teams

4:00 PM to 7:30: 2 banners located in Outreach Box, assist where needed

4 credits

Mladen S.,

FULL

Jan. 17: Center Pieces (Club has jars in Maintenance Building) Open link for example: https://docs.google.com/document/d/1luNUPWpJl5lnp8e7ncZilGlPdOtFod5W_FS1dHLfr3M/edit

Gather greenery prior to event, 4:00 PM to 7:30 upperpavilion

4 credits

Teresa W.,

FULL

Jan. 18: Pick up from Tim Hortons?? , Set up tea, coffee, muffins and set up

7:45 AM arrive a pavilion at 8:00 am

Stephanie M.,

FULL

Jan. 18: Registration Table (check in, paid, door prize ticket, name tag, label with elastic to identify your rental skis,

8:00 AMJan. 18

Eleanor T., Stephanie M., Anne D.,

FULL

Jan. 18: Bar Server (May include pick up of supplies) (Bar opens at 11:00)

10:45 AM to 1:00 PM

Joan M.,

FULL

Jan. 18: Kitchen Crew, servers, Food on the table (Lunch Served at 11:30)

10:30 to 12:15 (This is the only team who will be busy during the meal.)

Stephanie M., Ruth L., Victoria A.,

FULL

Jan. 18: Dishes, garbage, tear down

12:30 to 2:30 (until complete)

Darlene H., Linda L., warren u., Joanne L., Marlene B., Ruth L.,

FULL

Jan. 18: Warm -up instructor, responsible for their own music.

Ready to Start at 9:40 AM

Kim G.,

FULL

Jan. 18: New Skier Trail Guides to introduce new skiers to beginner and family friendly trails.

9:40 AM to 11:30

2 credits

Crystal S., Caitlin D., Keira P.,

FULL

Jan. 18: Medium and Advance Skier Trail Guides

9:40 to 11:30

2 credits

Leanne L., Emily L.,

FULL

Back Up list of Volunteers, you will be contacted if needed

Jan 17, Pre Event

Marlene B., Jill C.,

FULL

Back Up list of Volunteers, you will be contacted if needed

Jan 18, Day of the Event

Victoria A., Cindy J., Rebecca V.,

FULL

DOOR PRIZES.... DO YOU HAVE ANYTHING YOU WOULD LIKE TO DONATE

Let us know

Maple S., Jill C., Vicki R.,