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WINTER 2024 2025 Ladies Day Organizing Team and Volunteers signup sheet

The 2025 Ladies Day event date has been set for Saturday, January 18th, 2025.
Set-up on Friday January 17th from 4:00 to 7:30 pm.

We are keeping with the same theme as last year which is “SIMPLE”. Many hands make light work and the goal is for everyone to enjoy the day.

***Also*please respond to the Invite being sent out, Pay, and Register ... If you PLAN TO ATTEND AS PART OF THE SIT DOWN MEAL. With the exception of a few tasks, most of the Volunteer positions are before or after the meal . .. so you can get your Volunteer hours in, plus enjoy the meal and a glass of wine with friends.

WE HAVE A FEW POSITIONS ON THE LADIES DAY ORGANIZING COMMITTEE STILL AVAILABLE. Lines #1 to #11..... list the Key Lead positions.
This is a returning well planned and documented event, so don't be afraid to join the Planning Committee!

Please note that some of the timing posted below may be altered by the Organizing Committee, however, you will be notified of any changes.
DONATIONS OF DOOR PRIZES APPRECIATED.

To sign up, select a row below

Show volunteers

What and when
Open
 
1. Pre Event: Administration - Organizing Committee Lead
As soon as possible
Heather P., Wendy S.,
FULL
2. Pre Event: Registration - Organizing Committee Lead
Also an assistant for Jenn
Jenn P.,
1
1
3. Pre Event: Food and Beverage - Organizing Committee Lead
Source, price, order food, arrange for wine etc. pick up
1
1
4. Pre Event: Financial - Organizing Committee Lead, (track expenditures, assistance provided by past Volunteer)
As soon as possible
Kristin A.,
FULL
5. Pre Event: Marketing & Display/Signs, Audio Visual - Organizing Committee Lead - l
Act as M.C.
Beth D.,
FULL
6. Pre Event: Set-Up Night Before Organizing Committee Lead (Task check list already prepared)
Action plan, set up document
Christiane L.,
FULL
7. Pre Event: Prior to event, locate, test, set up audio visual equipment, Jan. 20th Run equipment for video presentation and warm up music.
Set up Jan. 17, attend and run A.V. equipment on Jan. 20
1
1
8. Jan, 18 Lead: Set-Up Morning - Organizing Committee Lead
Work with Food and Beverage to pick up food from caterer, Action plan and set up booklet available
1
1
9. Pre Event: Organizing Committee Lead - Lunch Prep, Serving & Clean Up
See Action Log for items to bring, contact crew
1
1
10. Pre Event: Organizing Lead for Ski Lesson and Trail Guide
Communicate to crew, assign level and suggest route
1
1
11. Pre Event: Cider Hut..buy 6 L of Cider, pick up juice and cups from Maintenance Building, bring a pot, ladle, oven mitten and BBQ lighter to light the fire
9:00 am set up Cider station on Blue Trail
1
1
Pre Event: pick up items i.e. table cloths, make signs, tasks assigned by Committee Leads
Should live close by, able to pick up, drop off, assist Leads
1
1
Jan. 17: Upstairs Room Set up: chairs, tables, bar, plates & cutlery, registration table, wash wine glasses, kitchen prep,
4:00 PM to 7:30 PM upper pavilion
Maple S.,
6
6
Jan. 17: Set up Arrival coffee table with napkins/cups/stir sticks, assist where needed
4:00 PM to 7:30 upper pavilion
Maple S.,
FULL
Jan. 17: Put up signage, schedule posters, MN banner, assist set up teams
4:00 PM to 7:30: 2 banners located in Outreach Box
1
1
Jan. 17: Center Pieces (Club has jars) Open link for example: https://docs.google.com/document/d/1luNUPWpJl5lnp8e7ncZilGlPdOtFod5W_FS1dHLfr3M/edit
Gather greenery prior to event, 4:00 PM to 7:30 upperpavilion
Teresa W.,
FULL
Jan. 18: Pick up from Tim Hortons?? , Set up tea, coffee, muffins and set up
7:45 AM arrive a pavilion at 8:00 am
1
1
Jan. 18: Registration Table
8:00 AM
3
3
Jan. 18: Bar Server (May include pick up of supplies) (Bar opens at 11:00)
10:45 AM to 1:00 PM
Joan M.,
FULL
Jan. 18: Kitchen Crew, servers, Food on the table (Lunch Served at 11:30)
10:30 to 12:15
3
3
Jan. 18: Dishes, garbage, tear down
12:30 to 2:30 (until complete)
8
8
Jan. 18: Warm -up instructor, responsible for their own music.
Ready to Start at 9:40 AM
1
1
Jan. 18: New Skier Trail Guides to introduce new skiers to beginner and family friendly trails.
9:40 AM to 11:30
3
3
Jan. 18: Medium and Advance Skier Trail Guides
9:40 to 11:30
3
3
Back Up list of Volunteers, you will be contacted if needed
Jan 17, Pre Event
3
3
Back Up list of Volunteers, you will be contacted if needed
Jan 18, Day of the Event
3
3
DOOR PRIZES.... DO YOU HAVE ANYTHING YOU WOULD LIKE TO DONATE
Let us know
Maple S.,
14
14
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