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2024 Tea in the Gardens signup sheet

Sunday, March 10, 2024! Thank you for your interest in helping Heathcote with this wonderful and fun event.. Please wear comfortable shoes as there is walking and standing involved in a garden setting. Volunteers are asked to wear white tops and black pants/skirts. An email will be sent with parking instructions and further details. Please note we will try to accommodate all requests but may need to make changes based on need

To sign up, select a row below

Show volunteers

What and when
Open
 
General office help, wrap guest gifts, folding programs, and other duties
Week of March 4 - Coordinator will contact you
3
3
Silent Auction Prep: sort auction items, prepare baskets and packages, bid sheets, keep auction list updated
Week of March 4 - Coordinator will contact you
Melanie W., Roberta H.,
2
2
Food Prep: Thursday, March 7 Prepare sandwich filling, misc food prep
Thurs, March 7, time TBD, Coordinator will contact you
Cris A., Kimberly s., Roselle G.,
2
2
Food Prep: Saturday, March 9, Prepare sandwiches, misc food prep
Saturday, March 9, time TBD, Coordinator will contact you
Kimberly S., Cris A., Tina A., Karen C., Kim G., Roselle G.,
FULL
Bakers: Small cookies, bite size desserts, small sweets to be delivered to garden
Deliver to garden March 9-10 - Coordinator will contact
Susanne P., Kimberly S., Kylie E., Kathryn H., Tara S., Laura C.,
FULL
Volunteer Check-In (Set Up) – Assist with volunteer sign in and direct volunteers to their designated areas. Make sure volunteers have water and tools needed for tasks, assist with set up. Please arrive by 8:00 AM
7:45 AM - 12 Noon - March 10, 2024
Kimberly S.,
FULL
Event Set Up: Set up tables and chairs, cover tables with clothes, set each table according to diagram, set up all other areas including registration, auction tables, distribute supplies, etc.
8:00 AM - 12 Noon - March 10, 2024
Show 14 names Holly G., Joe H., Benjamin B., Cris A., Susan M., Susanne P., Susanne P., Jason C., Maria P., Maria P., Maria P., Maria P., Maria P., Maria P.,
FULL
Silent Auction Set Up - set up and arrange auction tables as directed by chair. Move items from Heathcote House to Auction area
8:00 AM - 12 Noon -March 10, 2024
Benjamin B., Melanie W., Elisha G.,
FULL
Live Auction Set Up - set up & arrange live auction items/signage, etc - move items from Heathcote House to auction area
8:00 AM - 12 Noon - March 10, 2024
Judy C., Skip C., Lilliam A.,
FULL
Photo Booth Set Up
8:00 AM - 12 Noon - March 10, 2024
Judy C., Lillian A.,
FULL
Anywhere - put me where I'm needed most
8:00 AM - 12 Noon - March 10, 2024
Maria P., Maria P.,
1
1
Volunteer Check In - Assign/Direct volunteers to their respective areas, hand out lanyards
11:45 - March 10, 2024
Kimberly S., Merilee M.,
FULL
Registration/Check In:): Sign in guests who have registered and pre-paid. Hand out bid numbers and programs (Sitting, standing, walking)
1:00 PM - 5:00 PM - March 10, 2024
Tena S., Pat A.,
FULL
Greeter/Host(ess): Once Checked in, direct them to the tea area of the garden. Remind them of the SILENT AUCTION, LIVE AUCTION, CHAMPAGNE RAFFLE AND 50/50 (Walking and standing)
1:00 PM - 5:00 PM - March 10, 2024
Julie S., Karina P., Deborah P., Julie Q.,
FULL
Live Auction Spotters: Spot bidders for auctioneer; collection info from winning bidders
1:00 PM - 5:00 PM - March 10, 2024
Merrily M., Robyn H., Betty S., Julie S.,
FULL
Live Auction Support/Models - Carry/present/show live auction items through audience for guests to see
1:00 PM - 5:00 PM - March 10, 2024
Kristina E., Debra Q., Annabelle B.,
FULL
Silent Auction Monitoring:Greet and engage with guests and be able to answer questions or garner assistance. Make sure bid raises are honored, collect bid sheets at close of auction and handle them as directed. Provide security for silent auction items. Promote Live Auction items. (Walking and standing)
1:00 PM - 5:00 PM - March 10, 2024
Elizabeth N., Karen C., Amanda B.,
1
1
Auction Runners: Assist winning bidders in collecting their items and transport to car once tickets have been paid. (walking, lifting)
1:00 PM - 5:00 PM - March 10, 2024
Annabelle B.,
4
4
Serving/Kitchen: Prep work includes putting food on trays, filling tea pots with hot water, placing food and serving items on the tables. Deliver additional food to tables and refill teapots as needed. Engage with guests, clear tables to kitchen, clean up, take linens off table, trash collection, supplement kitchen help. May migrate into auction runners as needed. (Walking, standing, lifting)
12 Noon - 5:00 PM - March 10, 2024
National Junior Honor Society F., Ayden T., Nancy J., jay J., Kim G., Hector C., Nai R., jiovany c., Finnegan njhs W., Hailey NJHS P., Lorraine M.,
1
1
Auction Check Out/Bank: Collect and organize bid sheets; assist guests in collecting items (sitting, standing, walking)
1:00 PM - 5:00 PM - March 10, 2024
Staff S.,
1
1
Parking: Direct guests and volunteers to parking areas. Assist with loading auction winners’ cars
1:00 PM - 5:00 PM - March 10, 2024
Camille C.,
1
1
Photographer for Photo Booth: Engage guests and encourage them to participate in photo booth. Use guests’ phones or cameras to take photos of them in the photo booth using props. (Standing, sitting)
1:00 PM - 5:00 PM - March 10, 2024
Wendy C., Judy C.,
FULL
Champagne Raffle: (21 y/o +) Pour champagne and issue raffle tickets. Collect funds (standing, sitting
1:00 PM - 5 PM, March 10, 2024
Carl H.,
1
1
50/50 Tickets; Sell tickets for chances to win (must be 18 or older)
1:00 PM - 5 PM, March 10, 2024
tena S., Lillian A.,
FULL
Anywhere - Put me where I'm needed most
12: 00 Noon - 5 PM March 10, 2024
Maria P., Maria P., Maria P.,
FULL
Tear Down/Clean Up :o Close of the event. Help clear tables, take linens off, take down tables and chairs, trash collection, supplement kitchen help or auction runners if needed. (walking, lifting)
3:00 PM - 5:00 PM March 10, 2024
Maria P., Maria P., Maria P.,
3
3
Pack Up/Box Up Dishes and Supplies - * Urgent Need* Assist with Packing and boxing dishes, supplies, utensils, and put them away in plastic tubs and move to designated area
MONDAY, MARCH 11, 2024 - 10 AM - FINISH
Kimberly S., Cris A., Suzi J., Kim G., Nancy B., Stan B.,
FULL
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