A Night in Paris Gala 2025 signup sheet
Deactivated
This signup sheet is not accepting new volunteers.
Please contact the event coordinator for further details.
Saturday, September 27 at Brighton Farm. The event starts at 5:15 pm. Lots of work needs to be done before, during, and after. This is our biggest event and major fundraiser for the year. Volunteer tickets are $100 with discount. To get a discount volunteers must fulfil at least 4 hour commitments. Please email Jennifer at jenschroeder@bayschool-arts.com for discount code. Thank you for your help!!!!
What and when
Open
Sign up
Load tables and supplies from Bay School, unload at site
Friday, September 26, 10-1:00
Fenton J.,
Lincoln J.,
Steve G.,
Christina H.,
Jeff D.,
Janice M.,
2
2
Putting together Floral arrangements/Centerpieces, on site
Friday, September 26, 1-4:00
Joyce P.,
Laura J.,
Gail F.,
Peggy S.,
Rene W.,
Carolyn W.,
FULL
Begin staging and set-up for live and silent auction
Friday, September 26, 1-4:00
Gabrielle P.,
BILL C.,
Lisa M.,
Lisa D.,
FULL
Set up tables and chairs
Friday, September 26, 1-4:00
Fenton J.,
Lincoln J.,
Judy S.,
John S.,
Laura S.,
Nicola R.,
Kailey K.,
1
1
Supply breakfast snacks for set up crew
Saturday, September 27, 9:30
Sherri H.,
FULL
Set out directional signs and hang banners, put up walkway lights etc.
Saturday, September 27, 10:00-12:00
Laura S.,
Sonia S.,
Mel S.,
FULL
Set up live and silent auction
Saturday, September 27,9:30-1:30
Gabrielle P.,
Peggy S.,
Lynn L.,
Rosemary W.,
FULL
Supply lunch for set up crew
Saturday, September 27, 12:00
Amy and Jennifer C.,
FULL
Member reception set-up and hospitality
Saturday, September 27, 2:00-6:00pm
Christine c.,
Margaret B.,
Robert J.,
steve P.,
FULL
Set out decorations
Saturday, September 27, 11:00-1:30
Peggy S.,
Joyce P.,
Jan D.,
Lisa M.,
FULL
Parking attendants
Saturday, September 27, 4:30-6:30
Bush C.,
Bush C.,
FULL
Golf Cart Drivers
Saturday, September 27, 4:30-6:00
Brody M.,
Mary Jac C.,
FULL
Golf Cart Drivers
Saturday, September 27, 8:30 til end
Mary Jac C.,
Mike H.,
FULL
Bar Set-up- and bar assist professional bartender
Saturday, September 27, 4:30-7:00
Carolyn p.,
Thomas M.,
1
1
Bar- assist professional bartender
Saturday, September 27, 7:00-8:30
2
2
Bar- assist professional bartender, after event clean-up
Saturday, September 27, 8:00-9:30
2
2
Hospitality - help guests find their tables
Saturday, September 27, 5:00-7:15
Joyce P.,
Jan D.,
Carolyn W.,
Michele Q.,
FULL
Welcome Drinks
Saturday, September 27, 5:15-6:00
Helen A.,
Mel S.,
FULL
Check in Technicians- advance training needed
Saturday, September 27, 4:15-6:00
Lisa M.,
Jeff D.,
FULL
Sell raffle tickets (not much selling during the live auction) work crowd
Saturday, September 27, 5:30-8:00
Ginger S.,
Linda B.,
Mike H.,
FULL
Silent auction bid assistance - Tech training needed in advance, not difficult
Saturday, September 27, 5:30-7:30
Michele Q.,
Veronica M.,
Jon M.,
FULL
Close silent auction - wrap up & pick up, take to pick-up area
Saturday, September 27, 7:30-8:30
3
3
Silent auction pick-up
Saturday, September 27, 7:30-9:00
Linda B.,
1
1
Live auction scribe -write down who won what, record bids and donations
Saturday, September 27, 7:30-9:00
Sherri H.,
Christine C.,
FULL
Live auction "Vanna White" - present item
Saturday, September 27, 7:30-9:00
Janice M.,
Kailey K.,
FULL
Manage coffee station
Saturday, September 27, 8:30-9:30pm
Gail F.,
FULL
After event clean up- light clean-up- 9:30
Saturday, September 27, 8:30-9:30pm
Mike H.,
11
11
Supply breakfast snacks for clean up crew
Sunday, September 28, 10:00 am
Sherri H.,
FULL
Breakdown, clean-up, load Sunday morning- lifting required, need at least 4 trucks/trailers to haul tings back to Bay School
Sunday, September 28, 10:00-1:00
Shane J.,
BILL C.,
Cassie W.,
Fenton J.,
Laura S.,
Lynn L.,
Sonia S.,
Christine C.,
Nicola R.,
1
1
Sunday trash haul-truck is helpful
Sunday, September 28, 1:00
Shane J.,
Thomas M.,
FULL
Sunday put things away at Bay School-lifting and maybe ladder climbing required
Sunday, September 28, 11:30-2:30
BILL C.,
Coleman T.,
Susan T.,
Christine C.,
FULL
Tablecloths- take home and wash, pick-up ay Bay School
Monday, September 29
Carolyn p.,
Katy R.,
Cassie W.,
Beth B.,
FULL
