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A Night in Paris Gala 2025 signup sheet
Saturday, September 27 at Brighton Farm. The event starts at 5:15 pm. Lots of work needs to be done before, during, and after. This is our biggest event and major fundraiser for the year. Volunteer tickets are $100 with discount. To get a discount volunteers must fulfil at least 4 hour commitments. Please email Jennifer at jenschroeder@bayschool-arts.com for discount code. Thank you for your help!!!!
To sign up, select a row below
What and when
Open
Sign up
Haul tables and supplies from Bay School to site
Friday, September 26, 10-1:00, need trucks and trailer
Fenton J.,
Lincoln J.,
Steve G.,
Keri R.,
4
4
Putting together Floral arrangements/Centerpieces, on site
Friday, September 26, 1-4:00
Joyce P.,
Laura J.,
Gail F.,
Peggy S.,
Rene W.,
Carolyn W.,
FULL
Begin staging and set-up for live and silent auction
Friday, September 26, 1-4:00
Gabrielle P.,
BILL C.,
2
2
Set up tables and chairs
Friday, September 26, 1-4:00
Fenton J.,
Lincoln J.,
Judy S.,
John S.,
Laura S.,
3
3
Supply breakfast snacks for set up crew
Saturday, September 27, 9:30
Sherri H.,
FULL
Set out directional signs and hang banners
Saturday, September 27, 10:00-12:00
Laura S.,
2
2
Set up live and silent auction
Saturday, September 27,10:30-2:30
Gabrielle P.,
Peggy S.,
2
2
Supply lunch for set up crew
Saturday, September 27, 12:00
1
1
Member reception set-up and hospitality
Saturday, September 27, 2:00-6:00pm
Christine c.,
Margaret B.,
Robert J.,
steve P.,
FULL
Set out decorations
Saturday, September 27, 12:30-3:00
Peggy S.,
Joyce P.,
Jan D.,
1
1
Parking attendants
Saturday, September 27, 4:30-6:30
2
2
Golf Cart Drivers
Saturday, September 27, 4:30-6:00
4
4
Golf Cart Drivers
Saturday, September 27, 8:30 til end
4
4
Bar Set-up- and bar assist professional bartender
Saturday, September 27, 4:30-7:00
Carolyn p.,
Thomas M.,
1
1
Bar Set-up- and bar assist professional bartender, after event clean-up
Saturday, September 27, 7:30 till close
3
3
Hospitality - help guests find their tables
Saturday, September 27, 5:00-7:15
Joyce P.,
Jan D.,
Carolyn W.,
1
1
Welcome Drinks
Saturday, September 27, 5:15-6:00
Helen A.,
1
1
Check in Technicians- advance training needed
Saturday, September 27, 4:15-6:00
2
2
Sell raffle tickets (not much selling during the live auction) work crowd
Saturday, September 27, 5:30-9:00
3
3
Silent auction bid assistance - Tech training needed in advance, not difficult
Saturday, September 27, 5:30-7:30
3
3
Close silent auction - wrap up & pick up, take to pick-up area
Saturday, September 27, 7:30-8:30
3
3
Silent auction pick-up, record bids and donations
Saturday, September 27, 7:30-9:00
2
2
Live auction scribe -write down who won what
Saturday, September 27, 7:30-9:00
2
2
Live auction "Vanna White" - present item
Saturday, September 27, 7:30-9:00
Janice M.,
1
1
Manage coffee station
Saturday, September 27, 8:30-9:30pm
Gail F.,
FULL
Supply breakfast snacks for clean up crew
Sunday, September 28, 10:00 am
Sherri H.,
FULL
Breakdown, clean-up, haul Sunday morning- lifting required, need at least 4 trucks/trailers to haul tings back to Bay School
Sunday, September 28, 10:00-1:00
Shane J.,
BILL C.,
Cassie W.,
Fenton J.,
Laura S.,
Janice M.,
4
4
Sunday trash haul-truck is helpful
Sunday, September 28, 1:00
Shane J.,
Thomas M.,
FULL
Sunday put things away at Bay School-lifting and maybe ladder climbing required
Sunday, September 28, 11:30-2:30
BILL C.,
2
2
Tablecloths- take home and wash, pick-up ay Bay School
Monday, September 29
Carolyn p.,
Katy R.,
Cassie W.,
Beth B.,
FULL
