12/14/2020 Drive-Thru Mobile Food Pantry at Jefferson Middle School signup sheet

Thank you for registering to volunteer with us at this mobile food pantry event. We are anticipating that approximately 250 families will be attending this event. As a reminder, all information is subject to change at any time for everyone’s safety and well-being. Thank you in advance for your help and we look forward to seeing you soon!

What to Wear
Please be sure to dress for the weather as we will be outdoors for the entire event. Also, you will be required to wear a mask the entire time.

When to Arrive
You will be asked which area that you will be helping with as part of this registration process. Please note the volunteer arrival time for the position that you register to help with:
•Setup & Traffic Control Volunteers 3:00PM
•Volunteer Check-in Volunteers 2:45PM
•Food Distribution Volunteers 3:00PM

Parking & Check-in for Volunteers
Volunteers are to park in the west parking lot by Door #4 at Jefferson Middle School. We need the driveway and east parking lots to be clear of cars as these will be used for cuing client vehicles.

A Volunteer check-in table will be located at Door 2 near the front entrance of the school and you will check-in with Rae Rupp Srch. All volunteers must check in, have their temperature read, and complete a waiver before starting their shift. Any volunteer that hasn't signed a Tri-Town YMCA Volunteer Waiver in 2020 will be required to complete this document.

Once checked in, you will be directed to Nicole Chesak who will provide you with specific assignment responsibilities. Please note, we have allocated plenty of extra time for setup as clients do arrive early for this event. With this in mind, we may have some down time before the event actually begins at 4:00PM. Access to the washrooms inside of the school will be available.

Event Layout
A map will be emailed out the day before the event indicating more information about the day of setup.

Keeping Healthy & Additional Questions
If for any reason you are not feeling well, are experiencing COVID-19 or contagious cold/flu symptoms, and/or have been exposed to someone with COVID-19, please do not report for your shift. If you are unable to report for your shift and/or have any questions, please email or call us at 630.629.9622. At the event, there will be bottles of hand sanitizer that you are encouraged and welcome to use. Please mind your distance at all times. All volunteers will have their temperature read during check-in.

As Clients Arrive (2 Volunteers & Bob Wagner)
Clients will be checked in by a representative from the food bank. The food bank representative and the supporting volunteer will use a window marker to mark their vehicle with the following details:

# - This indicates that the vehicle is picking up food and the number indicates how many families they are picking up for

Our volunteer working at the flagpole checking families is Bob Wagner. Bob will keep a close pulse on the number of families checked in so that we only permit in the first 250 families.

Cuing in Line
After check-in, the vehicles will proceed to the east parking lot where they will be put into the cue. Once in their cue lanes, clients will be asked to open their trunk so that they can be expedited through the pickup process. Alternating between cue lanes, the volunteer will move the cone from in front of the car so that the client can proceed to the food pick up area.

Activity Mats & Books for Kids (2 Youth Volunteers)
The volunteers at this station will ask if the client would like any of the items that are available. These are also first-come, first-serve.

Winter Coats for Kids (2 Adult Volunteers)
The volunteers at this station will ask if the client is in need of a winter coat for a child at home. These are also first-come, first-serve.

Food Station (8 Volunteers, Niki Chesak & Jackie Vrchota)
As the vehicle arrives at the food truck area, the car is to pull up to the cone and be put into park. Volunteers will carry over to the vehicle a meat/poultry box, a produce box, a dairy box/bag, and any other applicable items. There will be at least one volunteer at each food station that will carry the items to the vehicle and one volunteer behind the table that will help to replenish items as they are needed. Once everything is loaded into the vehicle, the client is to proceed to the exit area.

Post Event Clean Up
Everyone will help with cleanup efforts which will include breaking down boxes, carrying trash/recycling to the dumpsters, and breaking down tables/chairs and carrying them to the building.

To sign up, select a row below

Show volunteers

What and when
Open
 
Volunteer Check-in
Monday, December 14, 2020 2:45pm-4:30pm
Franz, Terry, Rae,
FULL
Site Setup & Traffic Control Volunteer
Monday, December 14, 2020 3:00pm-6:00pm
Robert, Ian, Eveleen, Krish, Sam,
FULL
Food Distribution Volunteer
Monday, December 14, 2020 3:00pm-6:00pm
Show 25 names Lisa K., Paul S., Ramona M., Viktoriia N., John N., Bianca D., Ben E., Thomas G., Ammarah H., Krish P., Sydney K., Smit P., Carla N., Amy T., Alexandra M., Naren P., Peter P., Simone E., Terra C., Emma S., Vydas J., Colleen M., Renee M., Beth P., Melissa S.,
FULL
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