Volunteer Sign-Up for 17th MN Hope & Hearts Run/Walk -
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This signup sheet is not accepting new volunteers.
Please contact the event coordinator for further details.
Hope & Hearts Run Volunteers play a key role in helping to put on a successful Hope & Hearts Run event. Volunteers are needed leading up to the event and on event day. Event site: www.HopeandHeartsRun.org. Please sign up for the areas and times you are able to volunteer.
Most Volunteer Crew positions allow for participation in the run/walk, while others require manning that position during the entire time at the event. We need more than a 100 volunteers for this event! The 17th MN Hope & Hearts event takes place Sunday, September 25th, 2022 at the Maple Grove Town Green Plaza and Bandshell. The MN Hope & Hearts Run/Walk is a memorial event for families who have experienced a pregnancy/infant loss or the death of a child. Teams honor their baby/children and raise funds to help further the mission of Missing GRACE Foundation. The event includes: a 5K Timed Run, a Walk, Kids' Fun Dash, Kids' activities (crazy hair/ face paint, princess and superhero characters), Memorial Wall, Steps for Hope Signs, live music, food and an awards and commemoration ceremony.
Event Location: Maple Grove Town Green Plaza and Bandshell – 7991 Main St N, Maple Grove, MN 55369
Thank you in advance for helping make our 17th Annual Hope & Hearts Run/Walk a success!
With Gratitude,
Candy McVicar
Founder and Executive Director
Missing GRACE Foundation
Director of the MN Hope & Hearts Run/Walk
www.missingGRACE.org
support@missinggrace.org
763-497-0709
www.HopeandHeartsRun.org
"Remembering & Saving Lives of Babies!"
What and when
Open
Sign up
Sponsorships/Donations Crew - Work with the Director for this role. Secure in-kind donations of products and supplies. Help secure sponsorships from local businesses and encourage employers to form company teams to participate at the event.
Prior to the event
10
10
PR & Marketing Crew - Work with the Director for this role. Help promote the event to potential participants and volunteers. Assist with contacting media and press and making connections within the community to raise awareness about the event.
Prior to the event
10
10
Community Outreach Crew - Work with the Director for this role. Share event on social media. Post provided literature in the area surrounding the Hope & Hearts Run/Walk at stores, schools, churches, doctors offices, high school run teams, college running teams, etc..
Prior to the event
10
10
Countdown Crew - Help at the offices in Rogers with the final details that require extra hands. Make copies, prepare all the event bins, pick up donations and needed supplies, help answer phones and assist with admin work.
September 19th to 24th
Julene S.,
9
9
Load the truck and cars at the Center in Rogers with all the event supplies.
Sunday, September 25th 7:00am to 8:15am
David D.,
Kimberly D.,
8
8
CREW LEADERS - Needing leaders willing to manage their area and give support and guidance to volunteers assisting on their Crew. Report to the Director of the event.
Sunday, September 25th 9:00am to 6:00pm
Cathy D.,
14
14
Set-Up Crew - General set up of the event area at Maple Grove Town Green Plaza - Unload event supplies from cars and trucks and deliver to the correct stations. Set up tables, chairs and tents. Report to Volunteer Crew Leader.
Sunday, September 25th 9:00am to 12:00pm
Jaci D.,
Kimberly D.,
Adan P.,
Christine W.,
Julene S.,
Lauren F.,
Laurel K.,
Mary M.,
Natalie F.,
16
16
Volunteer Check-in and Info Tent Crew - Assist Volunteer Crew Leader with checking in all volunteers - sign their waivers, give them their name tag and t-shirt. Provide them with directions to their stations, alert their Crew Leader they are onsite. The volunteer station is where all lost and found is kept and children are to be brought if lost from their parents. It is also the information station for the event. Volunteers who assist at the Check-in/Info tent are also event runners that assist at other areas.
Sunday, September 25th 9:00am to 4:00pm
Amy B.,
April W.,
Hannah K.,
2
2
First Aid Crew - Check in at the Volunteer/ Info Tent. Pick up the incident reports and supplies. This volunteer role is only for licensed medical professionals and persons qualified to assist with medical emergencies (EMTs, nurses, physicians, police officers, firemen) who can help address any minor injuries and can be a first responder to any major injuries. These volunteers will man the first-aid station for the duration of the event and fill out incident reports for any injuries addressed. Please note if you have your own First Aid kit and supplies (otherwise a basic kit can be provided). Reports to Volunteer Crew Lead.
Sunday, September 25th 9:00am to 4:30pm
Mary M.,
1
1
Kids' Fun Dash Crew - Check in at the Volunteer/ Info Tent. Set up start line/ finish line inflatable arch and signage. Assist with blowing up and placing the Kids Fun Dash Start Arch. Give ribbons to all the finishers and metals to the top finishers in their category. Reports to Volunteer Crew Leader.
Sunday, September 25th 2:00pm to 3:00pm
5
5
Memorial Wall Crew - Check in at the Volunteer/ Info Tent. Assist with Memorial Wall set-up. Place the Memorial Wall pages that were ordered on the wall. Reports to Volunteer Crew Lead.
Sunday, September 25th 9:00am to 12:00pm
4
4
Signage Crew - Check in at the Volunteer / Info Tent. Assist in putting out all signage and banners per guidelines for the park. Collect all signage and bring back to the truck.Reports to Julene
Sunday, September 25th 9:00am to 4:30pm
Jim S.,
Jo S.,
Joey S.,
Jillian S.,
Michael B.,
FULL
Balloon Crew - Check in at the Volunteer/ Info Tent. Blow up balloons and decorate the backdrop for team photos and the balloons stands for Fun Dash starting line.
Sunday, September 25th 9:00am to 12:00pm
Alyssa G.,
Josie G.,
Rose H.,
Hannah H.,
3
3
Refreshment Station Crew - Check in at the Volunteer/ Info Tent. Head to Refreshment Tent. Keep food area tidy, replenish and restock food as needed. Keep the area free of any trash. Assist with clean-up of all food supplies, storage containers and assist with loading trucks afterwards. Reports to Refreshment Crew Lead
Sunday, September 25th 11:00am to 4:00pm
Linda M.,
Angela M.,
Chris K.,
7
7
Pre-registered & Onsite Registration Crew - Check in at the Volunteer/ Info Tent. Assist with check-in for pre-registered and on-site registration, distribute race T-Shirts, direct participants to event activities and stations. Training and information is provided along with documents that show the dialogue to use with participants. Report to Registration Crew Leader.
Sunday, September 25th 12:00pm to 1:00pm
David D.,
Cindy G.,
Lydia M.,
2
2
T-shirt Table Crew - Check in at the Volunteer/ Info Tent. Head to T-shirt Tent. Organize and set up the T-shirt Station. Assist participants with personalizing their T-shirts by stamping names on back of the event T-Shirts or writing with fabric pens. Keep table and supplies clean of ink. Supplies are all provided. Reports to T-shirt Crew Leaders
Sunday, September 25th 11:00am to 3:00pm
Natasha B.,
Marianne B.,
Lauren F.,
Candace & Keely H.,
Nancy,Isaiah and Lizzie S.,
5
5
Kids Crew - Provide the smiles, kindness, encouragement and fun as you help with the children's crazy hair, face painting, games and crafts! Care for and entertain the kids of the volunteers who help on the Set-up and Clean up Crews. Check in at the Volunteer/Info Tent – Reports to Volunteer Crew Leader.
Sunday, September 25th 11:30am to 3:00pm
Amber K.,
19
19
Tidy Crew - Check in at the Volunteer/ Info Tent. Pick up name tag and volunteer t-shirt. Help keep things tidy and restock supplies for bathrooms, Baby/Toddler Changing Station and all around the event site. Supplies provided and stored near restrooms at Volunteer Tent. Need 2 Male / 2 Female. Reports to Volunteer Crew Lead.
Sunday, September 25th 11:30am to 4:00pm
Lydia M.,
3
3
Run Timing Crew - Check in at the Volunteer/Info Tent. Place the run signage on the course and take down after the race is over. Assist timing company. Provide waters and cheer on the runners at the start and finish line. Report to Registration Crew Leader.
Sunday, September 25th 11:30am to 2:00pm
10
10
Stage Crew - Check in at the Volunteer/Info Tent. Head to the Bandshell Stage. Assist musicians, Emcees and others involved in making announcements from the stage. Assist with set up/clean up at the stage. Reports to Director of event.
Sunday, September 25th 11:15:00am to 4:30pm
3
3
Photo and Video Crew - Check in at the Volunteer/ Info Tent. Take photos and live video of the event, capturing volunteers at work, participant teams, group shots, special moments, event stations, starting and finishing line shots, runners, walkers and kids fun dash in action, Top finishers, Top Teams and Top Youth Fundraiser photos. Photos must be provided on flash drive or download link to Missing GRACE within 2 weeks after the event and rights to photos and video released to Missing GRACE Foundation. Reports to Director of Event.
Sunday, September 25th 11:30am to 4:30pm
5
5
HeART Work & Craft Crew - Check in at the Volunteer/ Info Tent. Assist with crafts and replenish materials, clean up room and keep tidy. Reports to Director.
Sunday, September 25th 9:00am to 12:00pm
Kimberly D.,
Bonnie S.,
3
3
Exhibitor Crew - Check in at the Volunteer/ Info Tent. Greet exhibitors/vendors at the Volunteer/ Info Tent. Assist them if needed when they unload and by offering to stay at table for restroom/refreshment breaks. Assist with tear down and loading cars. Assist with taking down tents. Reports to Volunteer Crew Leader.
Sunday, September 25th 11:00am to 3:00pm
2
2
Finish Line Cheer Crew - Check in at the Volunteer/ Info Tent. Provide support, enthusiasm and waters to the runners and walkers as they cross the finish line. Reports to Volunteer Crew Leader.
Sunday, September 25th 12:00pm to 2:30pm
Becky G.,
Hannah H.,
Rose H.,
Josie G.,
Alyssa G.,
Callan D.,
Emma D.,
13
13
Clean-Up Crew - Check in at the Volunteer/ Info Tent. General park clean up after the race includes picking up any trash, taking down tents, tables, chairs, table covers, signage for all stations and loading items into trucks.
Sunday, September 25th 3:45pm to 6:00pm
Kimberly D.,
Julene S.,
Lauren F.,
Laurel K.,
16
16
Unload at the Center in Rogers and organize things into storage area.
Sunday, September 25th 6:00pm to 8:00pm
Kimberly D.,
Julene S.,
13
13
