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Vermont Overland (bike) 2024 – Volunteer Tasks signup sheet

It takes a village. We could not put on The Overland without YOU, our beloved volunteers! This form has all the volunteer tasks needed for the week of August 22nd - 25th. Each task will have a description, date/time, and location attached to it. As you go through the form, please only sign up for the tasks that you know you can commit to!

Every volunteer will get and be asked to wear one of our now famous orange Vermont Overland STAFF hats! Before arriving to your designated task, first check in at the Ascutney Outdoor Center to receive your hat and meal and drink tickets for the weekend.

Please note: All volunteers are required to sign this liability waiver before arriving!
https://waiver.smartwaiver.com/w/bfwxnbyfi7dijeb9xuiaza/web/

If you can't make it for the full amount of hours that the task has described, that's totally fine! Just coordinate with your task leader to see what you can do. After signing up for a task, we'll be in touch with you by email directly to coordinate the specific details.

Here's a list of task leaders and their contact info incase you have any questions:

Ansel Dickey (event & race director): 774-212-3305 or anseldickey@vevermontoverland.com
Ben Bardwell (head of logistics): ‭401-662-9831‬ or ben@vermontoverland.com
Alden Suokko (production): 802-230-6053‬ or alden@ovrlnd.studio
Devon Sandall (customer support & social media): 717-413-7283 ‬ or support@vermontoverland.com
Rachel Cohen (volunteer coordinator & logistics): 802-343-2777‬ or rachel@vermontoverland.com
Gertrude Suokko (wearer of many hats): 802-230-6056‬ or gertrude.suokko@me.com
Jesse Ware (parking & course vehicle support): ‭603-498-6363 ‬ or jpware3@gmail.com
Tom Emery (aid station #2 by WAMBA): 802-230-5131 ‬ or tvemery1966@gmail.com

To sign up, select a row below

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Venue Setup at Ascutney Outdoors – Task Leaders: Ansel Dickey / Ben Bardwell – We'll need to set up fencing, banners, tape, the finish line, and signage around Ascutney Outdoors.

Thursday, August 22nd, 9AM to 12PM

Michael R., Edwin J., Caitlin F., Mike M.,

FULL

Generalized Helping Hands at Ascutney Outdoors – Task Leaders: Ben Bardwell / Devon Sandall / Rachel Cohen – We'll need help assisting our Vermont Overland partners and vendors to get set up at Ascutney Outdoors. This will including helping them unload stuff, set up tents, etc. This is a big time window, so folks can come and go to help as they please!

Friday, August 23rd, 10AM to 7PM

Brian P., Steve W.,

FULL

Trash Duty at Ascutney Outdoors – Task Leader: Ben Bardwell – We need a couple folks to monitor the trash and recycling bins at Ascutney Outdoors for the pre-race party and BB&P cookout to make sure that they don't overflow and bring bags to the dumpster as needed.

Friday, August 23rd, 4PM to 8PM

Matty P.,

FULL

Rider Pre-Registration at Ascutney Outdoors – Task Leader: Devon Sandall - We'll need folks to help check-in riders, hand out and assign race bib numbers, and give riders their Vermont Overland hats! If you can only make it for an hour or two, that's totally fine! A personal computer or iPad is required for this task.

Saturday, August 24th, 7AM to 9:45AM

Nicole G., Garrison P., Cassandra P., Lisa T.,

FULL

PARKING at Ascutney Outdoors – Task Leader: Jesse Ware and Tom Emery – We'll need A LOT of folks to help us run a smooth parking operation on Saturday morning! Parking will be tight so it's very important that we make sure folks are packing it in. Please refer to Jesse Ware (phone number above) for the parking plans

Saturday, August 24th, 7AM to 9:45AM

Brian P., Michael R., Joel P., Michael C., Eric B., Brit H.,

Course Marshals – Task Leader: Ansel Dickey / Ben Bardwell / Jesse Ware – We'll need folks at multiple intersections for the start of the race to make sure things go smoothly. If you sign up for this task, Ansel and Ben will follow up with you directly to assign you a location and time.

Saturday, August 24th, 9:30AM to 5:30AM (times will vary based on location)

Mike D., Brian P., Doug W., Dan C., Melissa B., Ruth Kennedy S., Tyler C., Linda M., Tim A., Reed K., Phoebe K., Dan C., Steve W., Benjamin R.,

Support Shuttle from Aid Station #1 to Ascutney – Task Leader: Jesse Ware. We need one willing person to be stationed at Aid Station #1 (West Windsor Food Shelf) with a van, truck, or other larger vehicle, willing to shuttle riders back to Ascutney who are injured or otherwise can't finish or ride back!

Saturday, August 24th, 1:00PM to 5:00PM

Ruth Kennedy S.,

FULL

Aid Station #1 at the Reading Food Shelf – Task Leader: Ben Bardwell – at The West Windsor Food Shelf – We'll need some extra hands to set up our first Aid Station on course! After it's set up, the goal is to hand out food, fill water bottles, and cheer riders on!

Saturday, August 24th, 10:30AM to 3:00PM

Mike M., Tracy R., Ruth Kennedy S., Zac P., Kelly D.,

FULL

Finish Line Support at Ascutney Outdoors – Task Leader: Ben Bardwell – We need some folks to help us hand out beverages and shepherd riders safely across the finish line and outside of the vendor expo (we don't want bikes piling up around the finish line). We'll have Athletic Brewing and Topo Chico along with other snacks to hand out to folks that cross the line – this is a fun task and requires high-energy and a big smiles!

Saturday, August 24th, 1:00PM to 5PM

Phoebe K., Reed K., Karen C.,

FULL

Shift #1 Food Assistance for The Butcher & Pantry at Ascutney Outdoors – Task Leader: Peter from The Butcher & Pantry – We'll need folks to assist The Brownsville Butcher & Pantry on the mountain prepping food, taking orders, handing out food, cleaning up, etc.

Saturday, August 24th, 11:00PM to 3:30PM

Cassandra P., Garrison P., Micah M.,

Shift #2 Food Assistance for The Butcher & Pantry at Ascutney Outdoors – Task Leader: Peter from The Butcher & Pantry – We'll need folks to assist The Brownsville Butcher & Pantry on the mountain prepping food, taking orders, handing out food, cleaning up, etc.

Saturday, August 24th, 3:30PM to 8:00PM

Trash Duty at Ascutney Outdoors – Task Leader: Ben Bardwell - we need some extra hands to monitor the recycling and trash bins at Ascutney Outdoors! These fill up quick and require lots of trips back and forth from the dumpster we have on site. We provide all the bins and bags.

Saturday, August 24th, 2:00PM to 8:00PM

Matty P.,

FULL

Venue Breakdown/Clean Up at Ascutney Outdoors – Task Leader: Ansel Dickey / Ben Bardwell – We'll need a couple extra hands to break down the venue after everyone has finished!

Sunday, August 25th, 10:00AM to 1:00PM

Jp F.,