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The 170th Annual Bayfield Community Fair 2026 signup sheet
Volunteers required for various roles with differing length of times from set up on Wednesday, August 12th to tear down on Monday, August 17th. A great opportunity for high school students to earn their volunteer hours or for anyone to help with this long standing community event!
To sign up, select a row below
What and when
Open
Sign up
Arena Set Up- assistance required to help with fair set up in the arena (eg moving and/setting up tables as well as exhibit areas such as the flower stands and cabinets; put up signage and sponsorship signs)
Wednesday, August 12 from 9am to 12noon
8
8
Fairgrounds Set Up - assistance required at various areas in the fairgrounds (eg. to position t-bar stakes, put up fencing, position bleachers, create stalls in barn; put up signage)
Wednesday, August 12 from 10am to 1pm
6
6
Exhibitor Assistance - help exhibitors carrying their exhibits from their cars to tables, directing exhibitors to committee chairpersons to answer questions
Thursday, August 13 from 7:00pm to 9:00pm
4
4
Exhibitor Assistance - help exhibitors carrying their exhibits from their cars to tables, directing exhibitors to people to answer questions
Friday, August 14 from 8:30am to 11:45am
4
4
Judging Assistance - assist judges by bringing exhibits to judge and returning items following judging: recording judges placements; putting on stickers/ribbons to items following judging
Friday, August 14 from 11:45am to 3:00pm
Gayle B.,
7
7
Front Admission Gate - assist with collecting entry fees, hand out schedules
Friday, August 14 from 5pm to 7pm
2
2
Front Admission Gate - assist with collecting entry fees, hand out schedule
Friday, August 14 from 7pm to 9pm
2
2
Side Admission Gate - assist with collecting entry fees, hand out schedule
Friday, August 14 from 5pm to 7pm
1
1
Friday Evening Bar Service - assistance required with serving alcoholic and non-alcoholic drinks; SmartServe qualified and must be 19+
Friday, August 14 from 4pm to 10pm
2
2
Friday Evening Bar Ticket Sales - bar ticket sales; clean up - move tables; move alcohol to locked area, etc*must be 19+
Friday, August 14 from 4pm to 10pm
2
2
Front Admission Gate - assist with collecting entry fees, hand out schedule
Saturday, August 15 from 9am to 11am
2
2
Side Admission Gate - assist with collecting entry fees, hand out schedule
Saturday, August 15 from 9am to 11am
1
1
Front Admission Gate - assist with collecting entry fees, hand out schedule
Saturday, August 15 from 11am to 1pm
4
4
Side Admission Gate - assist with collecting entry fees, hand out schedule
Saturday, August 15 from 11am to 1pm
1
1
Front Admission Gate - assist with collecting entry fees, hand out schedule
Saturday, August 15 from 1pm to 3pm
3
3
Front Admission Gate - assist with collecting entry fees, hand out schedule
Saturday, August 15 from 3pm to 4:30pm
1
1
Parade Assistance - assistance required with setting up for the parade located near the Little Inn (eg. help sort entries in the parade, ask at all intersections someone to set up barriers to stop traffic when parade is seen coming and take down when parade is complete, collect stakes on streets, put equipment away)
Saturday, August 15 from 9:30am to 11:30am
4
4
Parade Assistance - assistance required during the parade to carry banners during the parade or carry donation buckets to help support the costs of the parade; meet at the Little Inn (start location of the parade)
Saturday, August 15 from 10:30am to 11:30am
4
4
"Old Time Games" - monitor and assist children participating in our selection of old time games
Saturday, August 15 from 10:3am to 1:00pm
Gayle B.,
Gayle B.,
FULL
"Old Time Games" - monitor and assist children participating in our selection of old time games; move games into storage area at end of day
Saturday, August 15 from 1:00pm to 4:0pm
2
2
Lagoon Rides - min age 12+ - monitor and assist children participating in the lagoon rides
Saturday, August 15 from 10:3am to 1:00pm
2
2
Lagoon Rides - min age 12+ - monitor and assist children participating in the lagoon rides
Saturday, August 15 from 1:00pm to 4:0pm
2
2
Sound Equipment Set Up - assistance required to set up sound equipment on fairgrounds and return equipment to Fair Office when events complete
Saturday, August 15 from 12pm to 3:30pm
1
1
Saturday Evening Concert - SmartServe qualified bartenders *must be 19+ years old*
Saturday, August 15 from 7pm to 11:30pm
2
2
Saturday Evening Concert - bar ticket sales; clean up - move tables, pick up garbage, move alcohol to locked area, etc *must be 19+ years old*
Saturday, August 15 from 7pm to 11:30pm
3
3
Front Admission Gate - assist with collecting entry fees, hand out schedule
Sunday, August 16 from 10am to 12pm
2
2
Side Admission Gate - assist with collecting entry fees, hand out schedule
Sunday, August 16 from 10am to 12pm
1
1
Front Admission Gate - assist with collecting entry fees, hand out schedule
Sunday, August 16 from 12noon to 2pm
2
2
Front Admission Gate - assist with collecting entry fees, hand out schedule
Sunday, August 16 from 2pm to 3pm
2
2
"Old Time Games" - min age 12+ to help set up and then monitor and assist children participating in our selection of old time games
Sunday, August 16 from 11:30am until 1:30pm
2
2
"Old Time Games" - min age 12+ monitor and assist children participating in our selection of old time games; move games into storage area at end of day
Sunday, August 16 from 1:30pm to 3:30pm
2
2
Sound Equipment Set Up - assistance required to set up sound equipment on fairgrounds and return equipment to Fair Office when events complete
Sunday, August 16 from 12pm to 3:30pm
1
1
Fairgrounds Take Down - assistance required with stacking and storing donor and other signs; removing t posts and rolling up fencing and store in the barn; clean up any manure
Monday, August 17 from 10am to 1pm
6
6
Arena Take Down - assistance required to help take down various tables, exhibit displays including the flower displays and cabinets; clean up
Monday, August 17 from 9am to 12noon
6
6
