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SC1 2025 Crystal Coast Veterans Day Parade - Subcommittee 1 - Administration signup sheet
Administration Duties
To sign up, select a row below
What and when
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Chairman, Parade Committee*
November 30, 2024 - November 12, 2025
Pete B.,
FULL
Vice Chairman, Parade Committee*
November 30, 2024 - November 12, 2025
Doug G.,
FULL
Subcommittee Chairman* (subject to approval by Parade Committee Chair, Vice Chair.
March 1, 2025 - Nov 12, 2025
1
1
--Military Liasons* (requires approval of Chairman)
November 30, 2024 - November 12, 2025
4
4
--Verify POC information for past participating individuals/organizations
1
1
--Call local organizations and invite to participate (via website)
2
2
--Send out Invitations (hard copy and email
5
5
--Perform administrative duties as required (MS Word and Excel proficient)
November 30, 2024 - November 12, 2025
Doug G.,
FULL
--Coordinate parade functions and authorized expenditures with county personnel
November 30, 2024 - November 12, 2025
1
1
Marketing Lead*
November 30, 2024 - November 12, 2025
1
1
--Provide (8.5 x 11) Parade Posters (same design as 11 x 17)
1
1
--Provide Parade Poster design (11 x 17) and printing services (pro bono)
1
1
--Distribute Parade Posters and Flyers
4
4
--Recruit Parade Announcer
Doug G.,
FULL
--Provide Parade Announcer with announcer notes (3 days prior to parade. Coordinate with subcommittee 3)
Doug G.,
1
1
--Coordinate radio interview/announcement of parade
2
2
--Write article for News Times
2
2
Obtain plaques for sponsors
1
1
Reserve Train Depot for Reviewing Stand (obtain Key Nov 5)
Dec 1, 2024
1
1
Complete and Submit parade permit request to MHCPD
Victoria V.,
FULL
Complete and Submit required documents to NC DOT
Victoria V.,
FULL
Write LOAs for volunteers
Bob K.,
1
1
Place parade information, entry form, and directions on website
Complete by June 12
Doug G.,
FULL
Social Media outreach/information
Alicia S.,
1
1
Create/Submit Request for Proposal for Port-O-Pottys for parade
by July 18
1
1
Coordinate contracting Port-O-Potty’s for Staging Areas, coordinate deliv …
by Aug 6
1
1
Meet with Port-O-Potty Provider to position Port-O-Potties
Oct. 27
1
1
Ensure Port-O-Potties picked up by provider.
Nov. 10
1
1
Coordinate lunch for USMC Band and USN volunteers
1
1
Website Administration/Security
Doug G.,
FULL
Assist in Reviewing Stand Area as needed.
3
3
Assist in Staging Area a needed (Information Tent).
2
2
Communications Operator (Amateur Radio License Required) - add callsign after last name
12
12
Present thank you letters to subcommittee 1 volunteers. (mail merge)
1
1
Submit post parade thank you letter to the NEWS-TIMES (see sample ltr)
1
1
Request Street-Side Marquis Advertising from local businesses (via email or letter). Provide name of businesses along with pictures to Subcommittee 1.
1
1
Take Marquis pictures once parade info is posted (include business owners, managers and employees in pic.). Take pictures of presenting thank you, letters, (provide to Subcommittee 1)
1
1
Take Marquis pictures once parade info is posted (include business owners, managers and employees in pic.). Take pictures of presenting thank you, letters, (provide to Subcommittee 1)
1
1
Write thank you letters and distribute to participating businesses along with a picture of their sign.
2
2
General Volunteer (for ideas/additional duties/backup for above duties etc.)
8
8
Verify all subcommittee post parade action items complete.
1
1
