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MAC PICNIC AND DISCO NIGHT 27 MARCH 2026 - 5.30pm to 8.30pm signup sheet

The MacGregor State School P&C Fundraising Committee is inviting the MSS Community to support our MAC Picnic (bring a blanket or fold-out chairs) plus a fun Disco Night for children to enjoy with family and friends. We need parents and supporter to volunteer as Team Leaders (who help coordinate) or Team Members (who assist prior to or on the day). Just find a stall/area that interests you! If you can’t help on the night, you can assist in the days or weeks before. Please include your child’s year level when volunteering. For more information contact the coordinators at macgregorfundraising@gmail.com
Every bit of help supports the P & C Fundraising Committee to the benefit of all MSS students.

To sign up, select a row below

Show volunteers

What and when
Open
 
My Area of Interest / Skills: (# Leaders)
macgregorfundraising@gmail.com
1
1
Any offers of help anywhere on the day
Contact Fundraising
Georgia C.,
FULL
Any offers of help during weeks/days prior to Date
Contact Fundraising
1
1
#Disco Coordinators
P & C Committee, Fundraising, Operations
Sue S.,
3
3
#Disco Sponsorship
Contact Fundraising P&C Sponsorship Letter
2
2
Business Donations
Contact Fundraising P&C Sponsorship Letter
2
2
Donations/pick up prior to night
Contact Fundraising P&C Donation Letter
1
1
Purchases pick up as required
Contact Coordinators P & C Confirmation
1
1
#Compliance and Risk Assessment
P & C Operations
Amanda & Kat L.,
FULL
#Food Safety Supervisor Coordinator (prior training for team leaders)
4.30pm - 7.30pm
1
1
#Point of Sale/Treasurer
P & C Operations / Committee
2
2
#Leaders lighting/utilities/equipment/tables/chairs
2:30pm - 6:30pm
Nathan B.,
1
1
#Set up Helper Team
3.00pm - 6.30pm
4
4
#Leader Control Tent prior to day and event
2.30pm - 8.30pm
1
1
Control Tent
2.30pm - 6.30pm
2
2
#Ticketing Leader Prior Sale, distribution and control tent
2.30pm - 8.00pm
2
2
Ticketing Team
4.00pm - 7.30pm
2
2
Ticketing Team
5.00pm - 8.30pm
1
1
Runner Control Tent
5.00pm - 8.30pm
2
2
#Runners Event Area
P & C Committee 6.30pm - 8.30pm
2
2
Runners check stalls/volunteers
5.00pm - 7.00 pm
1
1
#Leader Decorate/Hall set up
3:00pm - 4:30pm
Samantha G.,
FULL
#Leader Signage
3.00pm - 4.30pm
1
1
Decoration/Signage Setup
3.00pm - 4.30pm
Romina B.,
3
3
#Leader Entry Door
6.20pm - 8.15pm
1
1
Exit Door Supervisors
6.20pm - 8.30pm
2
2
Disco Supervisors inside hall
6.20pm - 8.30pm
xinzhu z., Madhurima M.,
3
3
Disco Supervisors P & C / School Community Team
6.20pm - 8.30pm
3
3
Disco Supervisors P & C / School Community Team
6.20pm - 8.30pm
3
3
#Leader BBQ prep/set up/sales/cooking/serving/pack down
4.00pm - 8.00pm
1
1
BBQ pick up/set up/prep
4:00pm - 7.00pm
1
1
BBQ prep/cook
5.00pm - 8.00pm
2
2
BBQ sales/serving
5.00pm - 8.00pm
3
3
#Leader Hot Food/Chips/Nuggets/Spring Roll/Drinks
4:00pm - 8.00pm
Liisa V.,
FULL
Food prep/set up/sales/cooking/serving/pack down
4.00pm - 8.00pm
1
1
Food pick up/prep
4.00pm - 7.00pm
1
1
Food prep/cooking
5:00pm - 8.00pm
3
3
Food sales/serving
5.00pm - 8.00pm
2
2
Drinks/Slushie/sales/serving
5.00pm - 8.00pm
3
3
#Leader Fairy Floss set up/sales/cooking/serving/pack down
4.00pm - 8.00pm
1
1
Fairy Floss prep as needed during the day and event
4.30pm - 6.30pm
1
1
Fairy Floss sales/serving Team
5.00pm - 8.00pm
2
2
#Leader Cake/Dessert
4:00pm - 8.00pm
Jo T.,
FULL
Bakers/donations/prep/set up
macgregorfundraising@gmail.com
3
3
Cake/dessert sales/serving
5.00pm - 8.00pm
2
2
#Leader Disco Show Bags Team purchase
macgregorfundraising@gmail.com
Caitlin R.,
FULL
Show Bag packing week prior
macgregorfundraising@gmail.com
Samantha G.,
3
3
#Show Bag distribution
2.30pm - 7.30pm
2
2
Disco Merchandise/sales/prep
5.30pm - 8.00pm
Jenny S.,
1
1
#Leader Lucky Dips
4.00pm - 8.00pm
1
1
Donations/pick up prior
macgregorfundraising@gmail.com
2
2
Lucky Dips sales
5.00pm - 8.00pm
2
2
#Leader pack up Stalls/areas
8.00pm - 9.00pm
1
1
Pack up Stall
8.00pm - 9.00pm
7
7
#Pack up Hall
8.30pm to 9.15pm
1
1
Pack up Hall
8.30pm to 9.15pm
6
6
Disco Team - Pack/Tubs/Tidy up/Pack away at MOSHC/Fundraising Team
9:00am - 11:00am
Katrina F., Amanda H., Dhara D.,
7
7
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